Executive & Operations Assistant

Executive & Operations AssistantCaviar Dream | Chicago, IL | Part-Time Contract$25–$30/hour, depending on experienceCaviar Dream is looking for an organized, resourceful and highly dependable Executive & Operations Assistant to support our leadership team and the day-to-day operations of our growing caviar and lifestyle brand.This is a hybrid administrative and hands-on operations role. We’re looking for someone who can move easily between managing calendars and communications, coordinating logistics, keeping projects organized, assisting customers and partners, and handling the real-world tasks that come with running a growing business.One day might involve scheduling meetings, responding to customer inquiries and tracking an order; another might include making a return, picking up event supplies, organizing materials or helping prepare for an event.Because the position includes hands-on support throughout the city, candidates must be based in Chicago and comfortable getting around the city as needed.What You’ll DoWorking closely with Caviar Dream's leadership team, you'll help keep the business organized, responsive and moving forward. Responsibilities will include:Manage calendars, scheduling, meetings and day-to-day administrative needsAssist with email management, correspondence and follow-upCoordinate travel, reservations and logisticsMaintain task lists and help track deadlines, projects and outstanding itemsCommunicate with customers, partners, vendors and other external stakeholdersRespond to customer inquiries and assist with customer service needsHelp track orders, deliveries, product, supplies and event materialsMaintain accurate records, reports and operational informationOrganize inventory, supplies and event materialsResearch products, vendors, services and solutions as needs ariseRun occasional business errands throughout Chicago, including pickups, deliveries, purchases and returnsAssist with event preparation, setup, logistics and behind-the-scenes executionHelp identify opportunities to streamline processes and keep day-to-day operations running efficientlyPitch in on the miscellaneous—and sometimes unexpected—tasks that come with building a growing companyYour primary responsibility will be helping our leadership team and operations run smoothly behind the scenes.Who We're Looking ForWe’re looking for someone who is organized, proactive and comfortable taking ownership of the details.The right person will bring:Excellent organizational skills and strong attention to detailStrong written and verbal communication skillsThe ability to manage multiple priorities and follow through without repeated remindersGood judgment and the ability to figure things out independentlyA hospitality-minded approach to customer service and problem-solvingComfort communicating professionally with customers, partners, vendors and team membersThe ability to maintain accurate records and track operational detailsComfort working with basic data, reports and performance metricsProficiency with Google Workspace and comfort learning new software and systemsDiscretion when handling confidential business or personal informationFlexibility and a solutions-oriented approach when plans or priorities changeComfort working in a small, entrepreneurial business where everyone occasionally wears more than one hatAbility to work in person in Chicago and reliably travel throughout the city as neededAvailability for occasional evenings or weekends related to eventsPrior experience as an Executive Assistant, Operations Assistant, Administrative Assistant, Personal Assistant, Event Coordinator or similar role is beneficial.Experience in food & beverage, hospitality, events or e-commerce is a plus, but not required.About Caviar DreamCaviar Dream is a Black-owned caviar and lifestyle brand on a mission to make caviar more inclusive, approachable and fun. Through e-commerce, events, partnerships and education, we're introducing new audiences to caviar and challenging traditional ideas about who luxury is for. Our motto is simple: Caviar For The People.We’re a small and growing company, which means everyone on the team has an impact—and everyone occasionally wears more than one hat.Position Details

Location: Chicago, ILEmployment: Part-Time ContractCompensation: $25–$30/hour, depending on experienceSchedule: 15-20 hours to start; more as we get into holiday season (late October)Work style: Combination of administrative work and in-person responsibilities in ChicagoEvent availability: Occasional evenings and weekendsLocal travel: Must be able to reliably travel throughout Chicago for errands, pickups, deliveries and events.

Business-related transportation expenses will be reimbursed.To ApplyPlease submit your résumé along with a short note telling us why this kind of role appeals to you and what makes you particularly good at keeping busy people and businesses organized. 🩵💭✨