Executive & Personal Assistant to Founder/CEO

ABOUT THE ROLEHeart Me & Follow is a fast-growing TikTok LIVE creator agency looking for a highly organized, proactive, and resourceful Executive & Personal Assistant to work directly with the Founder & CEO in Naples, Florida.This is not a traditional administrative role. The purpose of this position is to protect the CEO’s time, reduce administrative workload, anticipate needs, and ensure important tasks, communications, meetings, travel, and follow-ups are handled efficiently.We are looking for someone who is sharp, adaptable, tech-savvy, and learns extremely quickly. Previous Executive Assistant experience is a plus, but it is not required. We care more about your judgment, organization, initiative, ability to learn, and willingness to take ownership.Fluency in both English and Spanish is required.KEY RESPONSIBILITIES• Own and manage the CEO’s calendar, meetings, appointments, and scheduling priorities• Help manage and organize the CEO’s inbox and identify communications that truly require his attention• Track commitments, deadlines, and follow-ups with team members, partners, vendors, and external contacts• Coordinate business and personal travel from beginning to end, including flights, hotels, transportation, reservations, and itineraries• Prepare concise context and relevant information before important meetings• Capture action items and ensure follow-ups are completed• Conduct research and present clear recommendations or 2–3 strong options rather than simply presenting problems• Coordinate personal appointments, reservations, purchases, services, and administrative needs when necessary• Help build and continuously improve systems that keep the CEO organized and focused• Act as a communication bridge between the CEO and the Heart Me & Follow team when appropriate• Anticipate potential issues and solve them before they require the CEO’s attention• Use AI, technology, and modern productivity tools to work more efficiently• Handle confidential business and personal information with exceptional discretionWHAT WE’RE LOOKING FOR• Fluent in both English and Spanish — required• Extremely organized and detail-oriented• Fast learner who can quickly understand new tools, systems, and responsibilities• Proactive, resourceful, and solution-oriented• Strong sense of ownership and follow-through• Excellent written and verbal communication• Comfortable working in a fast-paced entrepreneurial environment• Able to prioritize independently and manage multiple responsibilities• Tech-savvy and comfortable learning new software, AI, and productivity tools• Professional, reliable, discreet, and trustworthy• Comfortable with responsibilities evolving as the company grows• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Operations Coordinator, or similar role is a plus, but not required• Must be authorized to work in the United States• Reliable transportation requiredLOCATIONNaples, Florida — primarily in-person.This is a full-time position working closely with the Founder & CEO.COMPENSATION$22–$28/hour, depending on experience and capabilities.Performance and compensation review after the initial 90-day period, with meaningful long-term growth potential for someone who becomes a highly effective and trusted extension of the CEO.WHAT SUCCESS LOOKS LIKEA great Executive & Personal Assistant doesn’t wait for every instruction. They anticipate what’s coming, handle what they can independently, create systems where none exist, and bring the CEO only the decisions that truly require his attention.The goal is simple: protect the CEO’s time so he can remain focused on strategy, growth, relationships, and high-value decisions.