Executive and Personal Assistant to CEO

Exciting mobile app start-up seeking executive and personal support for CEO. This is a great opportunity to be at the forefront of an up and coming mobile vertical platform and work closely with veteran Hollywood producer Bill Block. Qualifications:• Experience with social media marketing and content (TikTok, Instagram, Facebook, and Google).• Strong understanding of generative AI tools and emerging AI technologies.• Interest in mobile content and understanding of vertical content/microdramas.• Demonstrates professionalism and ability to maintain the highest level of confidentiality.• Ability to shift priorities quickly in response to changing circumstances, remaining flexible, calm, and focused while multi-tasking.• Excellent communication skills, both written and verbal, with the ability to effectively and efficiently communicate with all levels of Producer, management, staff, and talent.• Excellent organizational and follow through skills a must.• Ability to work independently and take ownership of special projects.• Must be a resourceful problem solver• Demonstrated ability to partner with others and build relationships, team player.• Ability to write professional correspondence.Technical Skills:• Microsoft Word, Powerpoint, Excel• Google docs, sheets, slides, and drive• One Drive• Zoom & Google Meets• Docsend & Adobe Acrobat• Quick learner for new softwareExecutive responsibilities:• Manage Producer's calendars, orchestrate travel logistics, make reservations, communicate pertinent directions and instructions for meetings and events.• Manage phone and email correspondence. Keep diligent records of all contacts.• Manage and coordinate logistics with all office staff.• Maintain digital filing system of all legal, financial, business, and personal documents.• Update and organize scripts, submissions, production-related documents, personal documents, NDAs, expense reports, etc.• Maintain large database of logins, passwords, memberships, and travel documents. Make note of expiry dates and renew accordingly.• Track invoices for expenses related to travel reimbursements, production costs, etc.• Execute runs for both personal and business errands. Handle online ordering and shipping for both personal and business needs.• Provide simple technology troubleshooting support on a standby basis.• Anticipate and preemptively act upon logistical complexities.Personal responsibilities:• Liaise with and complete tasks for the family as needed• Manage travel logistics for the family• Set and coordinate personal appointments• Manage and coordinate logistics with all household staff• Actively maintain list of essential personal contacts, such as doctors, pharmacies, etc.• Manage and track acquisition and movement of artwork• Plan, coordinate, and direct parties / events as needed• Handle gifts and reminders for both birthdays and annual holiday gifting• Work closely with Producer's family and communicate schedule needs / changes to them when appropriate• Oversee household upkeep and delegate needs to staff