Executive Assistant / Admin Specialist

Position OverviewWe are seeking an experienced, highly organized, and proactive Executive Assistant / Admin Specialist to provide direct support to the CEO and manage the day-to-day operations of our Dubai office.This is a high-trust role requiring professionalism, discretion, sound judgment, and the ability to operate independently in a fast-paced international business environment.The ideal candidate is resourceful, technology-savvy, highly organized, and comfortable taking ownership. We are looking for someone who anticipates needs, identifies priorities, solves problems, and follows through without requiring constant direction.Key ResponsibilitiesProvide direct executive and administrative support to the CEOManage calendars, meetings, appointments, correspondence, and travel arrangementsCoordinate and follow up on meetings, action items, deadlines, and prioritiesPrepare professional correspondence, reports, presentations, and other business documentsManage the day-to-day administrative operations of the officeCoordinate with employees, clients, vendors, partners, and external organizationsMaintain organized records, documentation, and filing systemsHandle confidential and sensitive information with the highest level of discretionProactively identify issues and take initiative to resolve themSupport special projects and other business requirements as neededQualifications & RequirementsMinimum 8 years of relevant professional experience, preferably as an Executive Assistant, Office Manager, or in a similar role supporting senior leadershipBachelor’s degree required; Computer Science, Information Technology, or a related field preferredExcellent command of written and spoken EnglishExceptional organizational and time-management skillsAdvanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPointStrong technology skills with the ability to quickly learn new systems and applicationsExcellent communication and interpersonal skillsStrong attention to detail and consistent follow-throughAbility to manage multiple priorities and work effectively under pressureResourceful, dependable, and solution-orientedDemonstrated ability to work independently and take initiativeHigh level of integrity, professionalism, discretion, and trustworthinessThe Person We Are Looking ForWe are not simply looking for someone who completes assigned tasks. We are looking for someone who takes ownership, anticipates what needs to be done, and makes things happen.The successful candidate will be dependable, confident, resourceful, and comfortable working closely with senior leadership while handling important and confidential responsibilities.If you are someone who takes pride in being organized, staying ahead of priorities, and finding solutions rather than waiting for instructions, we would like to hear from you.