Executive Assistant & Sales Operations Coordinator

Executive Assistant & Sales Operations Coordinator📍 Location: Riyadh, Saudi Arabia🏢 Company: Impact Arabia Building SolutionsUrgent Hiring – Immediate Joining RequiredImpact Arabia Building Solutions is looking for a highly organized, proactive, and results-driven Executive Assistant & Sales Operations Coordinator to work directly with the CEO and play a key role in managing the company's daily sales and operational activities.This is not a routine administrative position. We are looking for a professional who can take ownership, work independently, solve problems, and become a key member of our growing team.⚠️ This is an urgent hiring position. Candidates who can join immediately or within one week will be given priority.Please apply only if you meet the mandatory requirements below. Applications that do not meet these requirements will not be considered.Key ResponsibilitiesProvide executive support to the CEO and assist in daily business operations.Prepare professional Quotations, Sales Orders, Delivery Notes, Invoices, Purchase Orders, and other customer documentation.Coordinate with clients, suppliers, warehouse staff, and logistics providers.Follow up on customer inquiries, purchase orders, deliveries, and project requirements.Manage warehouse operations, inventory records, stock movement, and material availability.Monitor customer payments and follow up on outstanding receivables.Prepare reports, dashboards, and business analysis using Microsoft Excel.Maintain organized filing systems and accurate business records.Coordinate meetings, schedules, and business correspondence.Assist in improving internal processes and operational efficiency.Mandatory RequirementsMinimum 2 years of relevant experience in Sales Operations, Executive Assistance, Administration, or a similar role.Advanced Microsoft Excel skills are mandatory.Applicants must be highly proficient in Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, INDEX/MATCH, Conditional Formatting, Data Validation, Charts, and working with large datasets.Excellent English communication skills (written and spoken) are mandatory.Proven experience preparing Quotations, Delivery Notes, Invoices, Purchase Orders, and customer documentation.Experience managing warehouse operations, inventory, and logistics.Working knowledge of AutoCAD or Revit.Experience using ERP systems.Strong organizational skills with exceptional attention to detail.Ability to manage multiple priorities, work under pressure, and meet deadlines.Available for immediate joining or within one week (Mandatory).Preferred QualificationsExperience in the building materials, gypsum, drywall, ceilings, interior finishing, or construction industry is highly preferred.Candidates with a background in Architecture, Interior Design, or Civil Engineering will be given preference.Experience working with contractors, consultants, or construction projects is a strong advantage.Compensation & BenefitsSalary Package: SAR 3,000 – 4,000 per month (Full Package).Company-provided shared accommodation.Medical Insurance.Annual Paid Leave.Annual Air Ticket.Professional work environment.Career growth opportunities.If you are confident in your Excel skills, experienced in sales operations, warehouse coordination, quotations, and customer documentation, and are looking for a long-term opportunity to grow with a fast-growing company, we would love to hear from you.