Executive Assistant and Office Manger

Title: Executive Assistant & Office ManagerSalary: £30,000-£35,000 + Bonus + Benefits Location: London (Liverpool Street)Working Hours: Full-time, Monday-Friday, 9:00am-6:00pm (5 days in the office)About the Company Our client is a high-growth international executive search and leadership advisory firm specialising in the Life Sciences, Biotechnology and Pharmaceutical sectors. Working with some of the world's most innovative organisations, they partner with businesses across the UK, Europe, the US and the Middle East to deliver senior and executive-level talent.With approximately 80% of the business focused on the US market, this is a fast-paced, entrepreneurial environment where no two days are the same. Due to continued growth, the business is relocating to brand new offices in Tower 42 in the heart of the City of London and is looking for a proactive Executive Assistant & Office Manager to become the right hand to the CEO while supporting the wider team.This is an excellent opportunity for someone who enjoys variety, thrives in a collaborative, high-performing environment, and wants to play a key role within an ambitious and growing business.The Opportunity This role combines Executive Assistant, Office Manager and Team Coordinator responsibilities, making it ideal for someone who enjoys variety and thrives in a fast-paced environment.You'll be trusted to keep the CEO organised, support the wider team, help maintain an outstanding office culture and ensure the day-to-day running of the business is seamless.Key ResponsibilitiesExecutive SupportComplex diary and calendar managementCoordinate domestic and international travel, accommodation and conference logisticsBook client meetings and interviews across UK and US time zonesPrepare reports, presentations and meeting materialsProcess expenses and support finance administration using XeroAssist with payroll administrationAct as the first point of contact for administrative mattersOffice & Team SupportHelp create and maintain a positive, energetic office cultureOrganise company events, team socials and celebrationsCoordinate travel arrangements for the wider teamManage onboarding for new employeesSupport website updates and marketing administrationEnsure the office runs efficiently and is well organisedAssist with ad hoc operational projects as the business growsWhat We're Looking For2+ years' experience as a Personal Assistant, Team Assistant, Office Manager or Executive AssistantHighly organised with exceptional attention to detailProactive and able to anticipate what's needed before being askedConfident managing multiple priorities simultaneouslyStrong communication and interpersonal skillsComfortable using Microsoft Office and Xero (or similar finance software)Happy working in a fast-paced, entrepreneurial environmentA genuine team player with a positive, bubbly personalitySomeone who enjoys being in the office and contributing to company cultureWorking Environment This is a fully office-based position (5 days per week). While core hours are 9:00am-6:00pm, the CEO works extensively with US clients, so you may occasionally need to respond to important emails or coordinate meetings outside standard office hours. We're looking for someone who is naturally responsive and takes pride in delivering excellent support, while recognising that flexibility works both ways.BenefitsSalary of £30,000-£35,000Discretionary annual bonusVitality private healthcareUp to 1.5 hours during the working day for gym or wellbeing activitiesBrand new offices in Tower 42, City of LondonOpportunity to work directly alongside an entrepreneurial CEOJoin a young, ambitious and sociable team with opportunities to grow as the business expands