Executive Assistant and Reception Coordinator

Executive Assistant & Reception CoordinatorRole OverviewWe are looking for a well-organized, professional, and proactive Executive Assistant & Reception Coordinator to support senior management while ensuring the smooth day-to-day operation of the reception area.Key ResponsibilitiesExecutive AssistantManage calendars, meetings, and appointments.Coordinate travel arrangements and schedules when required.Prepare documents, presentations, and reports.Handle emails, calls, and correspondence professionally.Organize meetings and take notes when required.Support management with day-to-day administrative tasks.Maintain confidentiality of company and management information.Reception & Office CoordinationWelcome and assist visitors and clients in a professional manner.Manage incoming calls, emails, and general enquiries.Coordinate meeting rooms and visitor schedules.Manage incoming and outgoing correspondence and deliveries.Support basic office administration and coordination.Liaise with vendors and service providers when required.Help maintain a professional and organized office environment.Requirements2–4 years of experience in an EA, receptionist, office coordinator, or similar role.Excellent communication and organizational skills.Professional appearance and a friendly, confident manner.Strong attention to detail and ability to multitask.Good knowledge of MS Office / Google Workspace.Ability to handle confidential information with discretion.Native English speaker.