Executive Assistant- Business Coordination

About SAN AutomotiveSAN Automotive Industries Pvt. Ltd. manufactures metal stamping, metal fabrication, tooling and precision components for the automotive and manufacturing industries.We supply 20+ customers across India and international markets, serving passenger vehicles, two-wheelers, construction equipment, agricultural machinery and non-automotive segments.About the RoleWe are looking for a smart, proactive and confident Executive Assistant who will work directly with the Director.This is not just an administrative role. The EA will be involved in customer coordination, meetings, follow-ups, research, exhibitions, presentations, documentation and day-to-day business execution.Key ResponsibilitiesAttend important meetings with the Director, prepare Minutes of Meeting (MOM) and track all action points.Regularly follow up with internal teams and ensure pending activities are completed on time.Coordinate with NPD, Design, Quality, Production, HR and other departments for required documents, information and updates.Track pending documentation and ensure required documents are prepared, collected and submitted on time.Draft and send professional emails to customers, suppliers and other business contacts.Manage the Director’s calendar, meetings, appointments and travel schedules.Coordinate travel, hotel, exhibition and event bookings for the Director.Research upcoming automotive, manufacturing and technology exhibitions in India and internationally and coordinate participation.Research new markets, countries, customers and business opportunities based on requirements given by the Director.Coordinate customer meetings, visits and appointments and follow up wherever required.Track RFQs, customer enquiries, business-development activities and important management tasks.Prepare professional PowerPoint presentations, customer presentations, company presentations and management reports.Coordinate with HR for hiring requirements, job descriptions, interviews and candidate follow-ups.Take ownership of assigned tasks and follow them through until closure.What We Are Looking ForMBA / B.Tech graduate.Excellent written and verbal communication skills.Strong coordination and follow-up ability.Smart, confident and comfortable communicating with customers and senior team members.Excellent PowerPoint and presentation skills.Good working knowledge of Excel, email and Microsoft Office.Comfortable using ChatGPT and other AI tools for research, presentations, emails and productivity.Strong internet research skills, especially for companies, markets, countries and exhibitions.Ability to understand both technical and business discussions.Organized and capable of handling multiple priorities simultaneously.A technical or engineering background would be an added advantage.Fresh MBA graduates with excellent communication skills, strong ownership and a willingness to learn are encouraged to apply.