Executive Assistant

About The OpportunityA fast-scaling fintech and investment platform operating across the United States, we empower high-net-worth individuals and institutional clients with next-gen wealth management, capital allocation, and strategic advisory services. Our leadership operates at the intersection of finance, technology, and private client engagement — and we’re building a lean, high-velocity support engine to keep our C-suite agile, informed, and ahead of the curve. Role & ResponsibilitiesManage executive calendars with precision — prioritize meetings, coordinate cross-time-zone scheduling, and proactively resolve conflicts for C-suite leaders.Prepare and distribute confidential briefing materials, board decks, investor updates, and travel itineraries ahead of key engagements.Act as the gatekeeper for executive communications — triage emails, manage correspondence, and draft responses with executive tone and discretion.Coordinate domestic and international business travel — secure flights, accommodations, ground transfers, and expense reporting with end-to-end ownership.Track and follow up on action items from meetings, ensuring timely execution and seamless handoffs across departments.Oversee executive office logistics — including vendor coordination, expense management, and digital file organization for key stakeholders.Skills & QualificationsMust-HaveMicrosoft Office SuiteGoogle WorkspaceSlackZoomAsanaTrelloNotionConcurPreferredfamiliarity with Salesforce or CRM systemsExperience supporting C-level executives in fintech or private equityKnowledge of expense audit workflows or corporate card reconciliationBenefits & Culture Highlights100% remote — work from anywhere in the U.S. with flexible hours and asynchronous collaboration.Direct exposure to leadership strategy, investor relations, and high-stakes decision-making cycles.Performance-based bonuses and career growth pathways tailored to top performers.Skills: leadership,management,communication