Executive Assistant

An insurance company in NYC is seeking an Executive Assistant to support a few C-Suites. Need C-Suite experience and 7+ years of experience out of a financial services environment or similar corporate background.On-site five days per weekHours 9 am - 5:30 pm, with overtime needed on occasionSalary: $130-160K baseResponsibilitiesProvide executive-level administrative support to the C-Suite executives in a dynamic corporate environmentCoordinate complex international and domestic travel arrangements and manage schedules effectivelyPrepare expense reports, conference registrations, and maintain meticulous organizational systemsFacilitate meetings, including setup, logistics, and virtual meeting managementHandle high-volume phone coverage, email screening, and administrative inquiriesPerform clerical duties such as printing, scanning, filing, and mailingSupport onboarding processes and assist direct reports with administrative tasksMaintain professionalism and confidentiality in all interactions and communicationsPrepare and organize materials for meetings, conferences, and presentationsManage daily briefings and follow-ups on tasks and projectsAssist with scheduling and confirming appointments for executives and direct reportsLaunch and facilitate virtual meetings, ensuring smooth operationsMaintain office organization and file sensitive materials appropriatelyPerform ad hoc research and clerical projects as neededRequirementsBachelor's degree in Business Administration or related fieldMinimum of 5 years of experience in a corporate environment, preferably in financial or insurance sectorsProficiency in Microsoft Office Suite, including Word, Excel, and PowerPointStrong organizational skills and attention to detailAbility to handle sensitive and confidential information with tact and diplomacyExcellent communication skills and ability to interact with all organizational levelsExperience managing multiple competing tasks in a fast-paced environment