Executive Assistant

Position OverviewThe Executive Assistant plays a key role in supporting the General Manager and ensuring the smooth coordination of daily administrative and operational activities across Capella Riyadh. This position serves as a central point of communication between the General Manager, hotel departments, corporate stakeholders, and external partners, contributing to the efficient operation and success of the hotel.The Role:Manage the General Manager's calendar, appointments, meetings, and follow-up actions.Coordinate and prepare meeting agendas, minutes, presentations, and correspondence.Act as the primary point of contact for the Executive Office and facilitate communication between departments.Coordinate travel arrangements, accommodation, transportation, and related logistics.Maintain confidential records, documents, and filing systems.Prepare reports, letters, memos, and presentations to a high professional standard.Monitor and track departmental reports, ensuring timely submission to the General Manager.Coordinate and support Guidance Team meetings and management meetings.Assist in organizing hotel events, management activities, and corporate visits.Facilitate internal approval processes in accordance with company policies and procedures.Support departmental coordination and follow up on action plans and operational initiatives.Maintain records of expenses and process reimbursements related to the Executive Office.Handle incoming correspondence, emails, and telephone communications professionally and efficiently.Retrieve information from records, reports, emails, meeting minutes, and other sources as requested, and prepare summaries when required.Perform additional administrative duties and special projects as assigned by the Direct Manager.QualificationsMinimum 3-5 years of experience in an Executive Assistant, Personal Assistant, or Administrative role, preferably within the hospitality industry.Excellent verbal and written communication skills in English; Arabic is an advantage.Advanced proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.Excellent organizational and time-management skills with strong attention to detail.Ability to handle confidential information with discretion and professionalism.Strong multitasking and prioritization abilities in a fast-paced environment.Ability to work independently with minimal supervision.Professional appearance and service-oriented attitude.