Executive Assistant

Joining Henley & PartnersAs the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.Why Choose Henley & Partners?Global Impact: Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency optionsCutting-Edge Expertise: Join industry pioneers providing innovative solutions and exceptional service through an extensive international networkDynamic Culture: Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growthContinuous Learning: Benefit from ongoing professional development, training programs, and industry conferences to enhance your skillsImpactful Projects: Engage in high-profile projects that shape the future of investment migration and global mobilityWork-Life Balance: Enjoy flexible working arrangements and benefits that support your well-being ...but that's enough about us, let's talk about you!The Executive Assistant role is responsible for effectively coordinating the personal and professional schedule of the Middle East Regional Head, providing executive support in a one-on-one working relationship and acting as a key point of contact for internal and external stakeholders.Responsibilities:Manage the ME Regional Head’s calendar, coordinating personal and professional meetings, events and related logisticsCoordinate all travel arrangements, including flights, accommodation, itineraries and other travel-related logistics, as well as manage expense reports and post-travel reconciliationsDraft correspondence, gather information, handle incoming matters and act as a liaison with senior leadership and internal teamsProvide support with the ME Regional Head’s email inbox to a certain extent, including monitoring incoming messages, identifying and flagging important or urgent matters, and assisting with routine correspondence when requiredFollow up on the ME Regional Head’s commitments, priorities and deadlines, ensuring tasks and projects are completed efficientlyAttend meetings with the ME Regional Head where required, taking notes, recording key action points and ensuring appropriate follow-up. Support with the preparation of presentations and other meeting materials when necessaryMaintain and update the CRM system, ensuring that relevant information, activities, follow-ups and records are accurately and consistently recordedSupport the management of the ME Regional Head’s professional social media presence, particularly LinkedIn, including managing and coordinating social media activities and ensuring information is kept up to date where requiredHandle occasional administrative communication with clients, limited to informing them of bureaucratic or logistical matters when necessaryRequirements:Relevant tertiary qualification in Executive Assistance, Business Administration and/or Project Management is advantageousMinimum 3 years’ experience in an Executive Assistant / Administrative Assistant role supporting Executives in a fast-paced environmentProficiency in the full Microsoft Office Suite at an advanced levelExcellent English communication skills, both verbal and writtenExperience with CRM systems and professional social media - platforms, particularly LinkedIn, would be advantageousThis is a fully office-based position and requires the successful candidate to work from the office 5 days a week Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.