Executive Assistant

About the roleOur client, a reputable investment market leader is seeking a top-notch EA to provide comprehensive administrative and operational support to senior to a high performing Investment Team. This role requires exceptional judgment, discretion, adaptability, and the ability to anticipate needs in a dynamic and demanding environment.Key ResponsibilitiesProvide proactive administrative support to Managing Directors, Principals, and broader investment professionals.Manage complex and frequently changing calendars, including scheduling internal and external meetings across multiple time zones.Coordinate extensive domestic and international travel arrangements, including flights, accommodation, visas, ground transportation, and detailed travel itineraries.Prepare and process expense reports in a timely and accurate manner.Monitor and prioritize incoming communications, ensuring timely follow-up and action where appropriate.Serve as a key point of contact for internal stakeholders, portfolio companies, advisors, investors, and external business partners.Meeting and Event CoordinationCoordinate client meetings, investor meetings, management presentations, and team events.Prepare meeting materials, presentations, briefing documents, and agendas as required.Arrange conference rooms, video conferencing, catering, and logistics for internal and external meetings.Support planning and execution of offsites, conferences, investor events, and corporate functions.Business Operations SupportAssist with document management, filing, and maintenance of confidential information.Coordinate execution and circulation of legal, compliance, and investment-related documentation.Track action items, deadlines, and deliverables to support efficient workflow management.Maintain accurate contact databases and team distribution lists.Partner closely with Compliance, Finance, Human Resources, and other Corporate Functions on administrative processes and requirements.Stakeholder ManagementBuild strong relationships across global offices and functions.Liaise effectively with senior executives, investors, advisors, bankers, consultants, lawyers, and portfolio company management teams.Demonstrate professionalism and sound judgment when handling sensitive and confidential information.Team ContributionProvide coverage and support for other Executive Assistants when required.Identify opportunities to improve processes and enhance team efficiency.Contribute positively to a collaborative, team-oriented culture.Qualifications Bachelor's degree preferred.Minimum 5-8 years of Executive Assistant experience supporting senior executives within private equity, investment banking, asset management, consulting or professional servicesExperience supporting multiple senior stakeholders simultaneously.Strong understanding of operating within a fast-paced, client-centric, and highly confidential environment.Advanced proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams.Excellent verbal and written communication skills in English.Strong organizational and prioritization skills with exceptional attention to detail.Key CompetenciesExceptional stakeholder managementStrong commercial awarenessHigh level of professionalism and discretionAbility to anticipate needs and act proactivelyExcellent multitasking and prioritization capabilitiesStrong problem-solving skillsResilience and adaptability under pressureCollaborative and team-oriented mindsetSound judgment and decision-making abilityCommitment to delivering the highest level of service and supportFor further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com. (Job Code: SM/81365)Please note that only shortlisted candidates will be contactedBy applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy