Executive Assistant

About the OpportunityAn established Singapore-based private equity firm is hiring an Executive Assistant to support select members of its investment team. This is a team EA seat — not a single-principal household PA role — and sits alongside the wider EA bench in a collegial, cover-each-other model.The role reports into the Office Manager and works alongside a lean Singapore team based in the CBD. The seat is on-site and built for someone who wants ownership across a wider remit than a typical EA role: executive support, day-to-day office operations, and light IT and systems administration all sit under this hat.This is a hire for someone who treats the office like their own — the kind of person an investment team comes to know and trust as the operational backbone of the firm.The RoleYou will provide secretariat support to select members of the investment team, alongside shared office operations and basic IT administration. The remit splits across three areas.Executive support to the investment teamCalendar coordination, scheduling, and meeting logistics for the team members you supportTravel arrangements, including itineraries and last-minute changes as plans shiftExpense submissions and receipt reconciliationMaintaining and updating contacts and address booksOccasional preparation of presentation materials and briefing notesOffice operationsReceiving visitors and preparing meeting roomsProcurement and replenishment of office suppliesLiaising with building management on office maintenance, season parking, and facilities upkeepArranging courier and delivery servicesAd-hoc office administration, including BCP support and offsite planningIT and systems administrationBasic troubleshooting for office equipment, printers, meeting room systems, and user access issuesCoordination with external IT vendors and service providers on installations, servicing, and replacementsIT setup support for new joinersMaintaining inventory records of office IT equipment and assetsMaintaining IT documentation, user access records, and system subscriptions or licencesThe seat is high-trust. You will handle confidential information across the team day in and day out, so discretion is non-negotiable.What Makes You a FitYou have spent at least five years in a true Executive Assistant capacity, ideally as a team EA supporting more than one executive in a fast-paced environment — private equity, asset management, family office, hedge fund, or boutique investment bank is a strong plus. You understand the rhythm of an investment team and can read when a calendar needs defending, when a flight needs rebooking before anyone has asked, and when to escalate.You carry yourself well. Polished, articulate, and quietly confident — the kind of person who can engage external stakeholders at any level without ever drawing attention to yourself. You bring genuine energy and warmth to the team. This is not a heads-down back-office seat.You are service-oriented by instinct. You take ownership of problems rather than passing them on, and you are comfortable wearing more than one hat. You know that in a smaller team, the line between EA work, office work, and IT work is artificial — and you are happy to step across it.You read a room well and work with the grain of an established team. This is a settled, collegial group with its own way of doing things, so you bring your ideas and improvements quietly and collaboratively rather than looking to overhaul from day one. You are calm under pressure, low-ego, and happy to be the dependable presence behind the scenes.You are technologically comfortable. You can troubleshoot the everyday issues that come up in a modern office, you pick up new tools quickly, and you are happy to be the go-to person for the team on anything from a stuck printer to a calendar sync issue.You hold the right to work in Singapore.Bonus points if:You have prior experience supporting investment professionals at a PE firm, asset manager, family office, or hedge fundYou come from a financial services, family office, or fund-operations background and bring strong EA or admin aptitudeYou have coordinated with external IT vendors on procurement and account managementYou have run business continuity or offsite working setupsYou hold a degree from a recognised institutionWhat is On OfferCompetitive base salary with a meaningful discretionary bonus structureFull-time, on-site role in a well-located CBD officeA seat close to a respected investment team, with broad exposure across the operational picture of a private equity firmA small, professional, low-drama environment where good work is noticed