Executive Assistant

1.) IntroductionJob Title: Executive Assistant to Founder/CEOWork Hours/Schedule: Full-Time (Monday to Friday), 9:00 AM to 6:00 PM Eastern TimeLocation: Remote, open to any location with fluent English and Eastern Time availability2.) OverviewEver wish you could be the person who actually holds everything together, not just for one business, but for a whole portfolio of them? This role is for the right-hand who makes that happen.This is a founder-led operation with several moving parts: a tax and financial advisory practice, a growing women's empowerment community, and a portfolio of investments and real estate holdings. The founder needs someone who can sit at the center of it all, managing communication, keeping schedules and travel on track, and making sure nothing important slips through the cracks across any of these ventures. If you love variety, thrive on structure, and take pride in being the person a busy leader can fully rely on, this is built for you.3.) Key ResponsibilitiesOwn every communication channel: manage multiple inboxes, write client communications on the founder's behalf, and stay on top of conversations with contractors and the project manager, flagging anything that needs attentionManage the founder's calendar, schedule updates, and all travel logistics, anticipating what needs to be prepared ahead of time (presentations, trip details, materials)Prepare presentations in advance and handle research and general task organization before they're neededBuild and maintain SOPs for recurring workflows, proactively spotting repetitive tasks worth documentingFollow up on recurring tasks, monitor and review outstanding invoices, and own the client pipeline tracker to help drive review generationManage engagement for the community initiative: keep conversations active, flag items needing the founder's attention, assist with simple tutorial content as needed, and speak directly with members or clients when necessaryMaintain the leads tracker and streamline communication across the business, investments, real estate, and community initiatives4.) Must-Have RequirementsExperience managing executive inboxes, schedules, travel logistics, and multi-channel client communicationsDemonstrated ability to proactively identify repetitive work and document SOPsExperience preparing business presentations and organizing research materialsBackground in basic financial oversight, including monitoring and reviewing outstanding invoicesStrong organizational skills to track tasks across distinct, fast-moving operational areasComfortable and experienced working in CanvaFluent written and spoken English5.) Nice-to-Have RequirementsPrevious experience handling communication across real estate, investments, or community-focused initiativesFamiliarity with review generation processes and structured client follow-up methodsFamiliarity with ClickUpA creative eye and comfort jumping in on quick social content requests when asked6.) Why Join UsThis isn't a role where you handle one narrow slice of admin work and hand everything else off. You'll be the person a founder trusts to run point across an entire ecosystem of ventures, business operations, a growing community, investments, and real estate, all at once. If you're someone who gets energy from variety, takes ownership without needing to be told twice, and wants real visibility into how a multi-venture operation actually runs, this seat gives you exactly that.