Executive Assistant

Efective Hiring is seeking a dependable, organized, and professional Executive  Assistant to support company leadership and assist with daily office operations including sourcing of products online. This position requires strong communication, computer, organizational, and multitasking skills with attention to details. We offer a generous salary starting at $60,000.00 annually plus a robust benefits packageKey ResponsibilitiesResponsibilities include, but are not limited to:Professionally answer and make telephone calls to new and existing customers, vendors, and business partnersConfidently communicate with callers and provide a positive, helpful experienceDirect telephone calls and accurately relay messages to the appropriate team membersOrganize, monitor, and respond to emails from customers, vendors, and other business contactsManage calendars and provide meeting reminders for Nancy and Julian, including meetings both inside and outside the officeAssist with creating and preparing customer quotes while following established company proceduresReview and comprehend quotations, specifications, and customer requests, with careful attention to all required detailsCreate, edit, organize, and maintain documents, worksheets, spreadsheets, and shared filesAssist with multiple projects and administrative assignments while ensuring tasks are completed accurately and on timeCommunicate clearly and professionally with colleagues, customers, vendors, and company leadershipPerform occasional light shipping duties, with assistance and training from staffCreate shipping labels using the company’s computer systemsPackage, tape, and prepare boxes for shipment according to established proceduresPerform additional administrative and operational duties as assigned. (basic math skills a must as well )      Required Skills and QualificationsStrong computer skills are required.Proficiency in Microsoft Excel is required, including formulas, spreadsheet organization, data entry, and functions such as VLOOKUP(cross comparison) Experience using Google Drive, Google Sheets, shared worksheets, and cloud-based document systemsStrong professional writing, spelling, grammar, and email communication skillsAbility to accurately perform basic mathematical calculationsStrong attention to detail and the ability to identify important information within quotes, emails, and customer requestsExcellent organizational and time-management skillsAbility to manage multiple assignments in an organized and systematic mannerConfidence communicating by telephone and email with customers and vendorsAbility to maintain confidentiality when handling company and executive informationComfortable working independently and staying focused in a small-office environmentFlexible, dependable, and willing to learn new tasks, systems, and proceduresProfessional, courteous, and team-oriented demeanorThe ideal candidate will be proactive, detail-oriented, comfortable with technology, and capable of supporting both administrative and executive-level responsibilities.Our Culture is summed up by respect, integrity, clear communication, honesty, excellence and solidarity ​