Executive Assistant

Executive Assistant (Bilingual – English & Mandarin Chinese)Full-Time | On-site | McLean, VA | Frequent Travel RequiredCompany OverviewN0S.tech (Non-Zero-Sum Technologies) operates at the intersection of AI-driven market intelligence and quantitative finance. By leveraging autonomous, agentic research pipelines and proprietary algorithmic models, N0S and its affiliate, N0S Capital, provide high-conviction alpha strategies to both external investment firms and internal portfolios.Role ObjectiveThe Executive Assistant is a trusted operational and communication partner to our senior executive partner. This role focuses on executive readiness, communication quality, logistical excellence, and situational judgment, rather than routine administrative tasks.The Executive Assistant enables executives to operate at the highest level by managing complex logistics, preparing for high-stakes interactions, maintaining discretion, and demonstrating strong judgment—especially in dynamic, high-pressure environments.Key Performance Focus (KPIs)Success in this role is measured by:Accuracy and reliability in executive scheduling, travel, and logisticsQuality, clarity, and professionalism of executive-facing and external communicationAbility to anticipate executive needs and risks before they surfaceJudgment and discretion in confidential, ethical, or sensitive situationsComposure and effectiveness under pressure or last-minute changesAttention to detail in operations, preparation, and executive readinessCultural fluency and effectiveness in international and cross-cultural settingsKey ResponsibilitiesProvide high-level executive support including calendar management, scheduling, and meeting coordinationPlan and manage complex domestic and international travel, often with short noticePrepare detailed itineraries, briefing materials, and logistical plans to ensure executive readinessServe as a professional communication bridge between executives, internal teams, and external partners in English and Mandarin ChineseDraft, review, and manage sensitive correspondence and materials with precision and discretionMaintain strict confidentiality and apply sound ethical judgment at all timesSupport executives during high-stress periods by maintaining operational stability and professionalismAssist with special projects and executive-level initiatives as requiredRequired Qualifications & SkillsFluency in English and Mandarin Chinese (spoken and written)Proven experience supporting senior executives or leadership teamsExceptional organizational skills with a strong eye for detail and precisionStrong written and verbal communication skills suitable for executive representationAbility to manage ambiguity, last-minute changes, and high-pressure situationsHigh level of integrity, discretion, and ethical judgmentProficiency with Microsoft Office Suite and scheduling systemsWillingness and ability to travel frequently and support extended or irregular hours when requiredPreferred ExperienceExperience supporting executives in technology, consulting, or international business environmentsExperience working with global or cross-cultural teamsExposure to executive-level decision-making or high-stakes engagementsCharacter & Personality Fit (Critical)We are specifically looking for someone who demonstrates:Professional maturity and emotional intelligenceCalm, respectful communication—even when receiving blunt or direct feedbackStrong ethical standards and sound judgment in sensitive situationsProactive thinking and anticipation of executive needsCuriosity and a strong desire to learn from executive exposureCultural awareness and adaptability across communication stylesReliability, resilience, and composure under pressureTravel & Work ExpectationsFrequent travel with executives is requiredFlexibility to support extended hours during travel, including evenings and executive eventsAbility to remain organized, prepared, and professional while on the roadWhy This Role Is AttractiveDirect exposure to senior executives and real-time decision-makingOpportunity to develop an executive mindset and high-quality standards (“QA sensor”)Significant learning through hands-on executive operations and international exposureHigh-trust role with increasing responsibility and influence over timeDynamic, intellectually challenging, and culturally diverse work environmentWho Will Succeed in This RoleThis role is ideal for someone who:Takes pride in precision, judgment, and professionalismThrives in demanding environments with high expectationsSees executive support as a strategic function, not clerical workIs seeking long-term growth through close executive partnership