Executive Assistant

Role PurposeHighly organised and proactive Executive Assistant with extensive experience supporting senior executives in fast-paced, confidential, and deadline-driven environments. Skilled in executive calendar management, senior leadership coordination, travel planning, meeting preparation, stakeholder management, and cross-functional support, with strong proficiency in AI tools and digital productivity platforms to improve speed, accuracy, and workflow efficiency.The EA will demonstrate sound judgement, discretion, and the ability to anticipate executive needs while ensuring seamless support to a senior executive and their wider leadership network.Key ResponsibilitiesManage the executive’s calendar end-to-end, prioritising meetings, resolving conflicts, protecting focus time, and ensuring alignment with key business priorities.Coordinate complex internal and external meetings, including senior leadership meetings, board-related sessions, strategic discussions, external stakeholder engagements, and business reviews.Use approved AI tools to summarise meetings, extract action items, draft routine communications, organise information, and improve the speed and quality of administrative outputs.Prepare agendas, briefing packs, presentations, minutes, action trackers, and follow-up communications with accuracy, discretion, and attention to deadlines.Act as a professional first point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.Manage confidential correspondence, documents, approvals, travel, expenses, purchase requests, and administrative workflows.Leverage AI-enabled calendar, email, task management, transcription, and productivity tools to streamline recurring processes and improve executive efficiency.Support the executive in using AI tools for leadership productivity, including summarising long documents, preparing talking points, comparing information, organising data, and identifying follow-up actions.Track key deliverables and commitments across multiple business workstreams, proactively escalating risks, delays, and dependencies where required.Support the coordination of key business and governance calendars, ensuring important milestones, meetings, deadlines, and deliverables are effectively planned and tracked.Maintain highly organised digital filing systems, ensuring documents are accurate, version-controlled, easy to retrieve, and managed in line with confidentiality requirements.Use strong judgement to filter requests, anticipate needs, and ensure the executive is fully prepared for meetings, decisions, and stakeholder engagements.Provide wider administrative and coordination support to the executive’s leadership network as required.Required Experience and QualificationsMinimum 7–10 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite or senior executives.Experience supporting a CEO, C-suite executive, Group Executive, Board, or senior leadership team is strongly preferred.Experience working in a complex corporate environment with exposure to senior-level stakeholder management, confidential information, governance, and business-critical activities.Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI productivity tools such as Microsoft Copilot or equivalent.Experience with travel booking, expense management, and digital workflow systems.Demonstrated ability to manage highly sensitive and confidential information with discretion, integrity, and sound judgement.Excellent written and verbal communication skills, with the ability to draft polished correspondence and engage confidently with senior stakeholders.Bachelor’s degree or equivalent professional experience preferred.Skills and CompetenciesStrategic prioritisation: Understands executive priorities and manages time, information, and commitments accordingly.Digital and AI fluency: Confidently adopts new tools, writes effective prompts, and uses technology to improve productivity without compromising quality or confidentiality.High discretion: Handles sensitive business, people, governance, and strategic information with absolute professionalism.Stakeholder management: Builds trusted relationships across senior leadership, internal teams, external partners, and support functions.Planning and follow-through: Tracks actions, deadlines, and dependencies with discipline and proactive communication.Business judgement: Knows when to escalate, when to act independently, and how to represent the executive’s office appropriately.Attention to detail: Produces accurate, well-structured, and high-quality outputs under time pressure.Adaptability and composure: Remains calm, organised, and solutions-focused when managing competing priorities and last-minute changes.Other RequirementsValid UAE driving licence.Willingness to work in a fast-paced, highly confidential executive environment.Flexibility to manage changing priorities and occasional schedule adjustments as required.