Executive Assistant

Executive Assistant -Arabic-speakingLocation: Sharjah,Industry: ConstructionExperience: Minimum 4 yearsJob SummaryWe are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior management within a construction company in Sharjah.The ideal candidate should have a minimum of 4 years of relevant experience, with strong administrative and coordination skills and hands-on experience in Recruitment and Talent Acquisition.Key ResponsibilitiesProvide day-to-day executive and administrative support to senior management.Manage calendars, appointments, meetings, and schedules.Prepare correspondence, reports, presentations, and other business documents.Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action points.Handle confidential documents and information with a high level of discretion.Coordinate communication between management, employees, clients, suppliers, and external parties.Manage incoming calls, emails, and correspondence and ensure timely follow-up.Assist with travel arrangements, bookings, and business meetings when required.Support recruitment activities, including job posting, sourcing, CV screening, and candidate coordination.Conduct initial candidate communication and schedule interviews with relevant managers.Coordinate recruitment follow-ups, offer processes, and joining arrangements.Maintain updated candidate databases and recruitment records.Provide administrative support to HR and other departments as required.Follow up on assigned tasks and ensure deadlines are met.Perform other administrative and executive support duties as assigned.RequirementsBachelor’s degree in Business Administration, Human Resources, Management, or a related field.Minimum 4 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.Hands-on experience in Recruitment / Talent Acquisition is required.Previous experience in the construction, engineering, real estate, or contracting industry is preferred.Excellent written and verbal communication skills in Arabic and English.Strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.Excellent organizational, time-management, and follow-up skills.Strong attention to detail and ability to manage multiple priorities.Ability to maintain confidentiality and handle sensitive information professionally.Professional appearance, strong interpersonal skills, and a proactive attitude.Ability to work effectively in a fast-paced and demanding environment.If you are an organized, proactive, and detail-oriented professional with strong Executive Assistant and Recruitment experience, we would love to hear from you.