Executive Assistant

Duties & Responsibilities:Manage and maintain the Managing Director’s daily calendar, appointments, meetings and schedulesCoordinate internal and external meetings, including scheduling, invitations, agendas and meeting arrangementsOrganise and prioritise the MD’s daily activities, ensuring effective use of timeManage professional correspondence, emails, documents and follow-ups on behalf of the MD when requiredPrepare and format reports, presentations, spreadsheets, letters, meeting documents and business correspondenceCoordinate travel arrangements, including flights, accommodation, transportation and itinerariesMaintain an organised filing system for confidential documents, records and correspondencePrepare meeting agendas, take minutes where required and ensure appropriate follow-up on action pointsCoordinate with internal departments, clients, suppliers and other stakeholders on behalf of the MDMonitor deadlines, pending tasks and commitments and proactively follow up to ensure timely completionAssist the MD with preparation for meetings, presentations and business discussionsMaintain accurate records, trackers and schedulesSupport the MD with administrative, operational and coordination requirementsHandle sensitive and confidential information with absolute discretionAnticipate the MD’s requirements and proactively address administrative needs before they become urgentPerform other executive and administrative duties as requiredRequired Qualifications and Skills:Minimum Bachelor Degree in Business Administration or related2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar rolePrevious experience supporting a Managing Director, CEO, General Manager or senior executive is highly preferredExcellent command of written and spoken EnglishStrong organisational and time-management skillsHighly structured, well-planned and detail-oriented approach to workExcellent ability to prioritise multiple tasks and manage competing deadlinesStrong follow-up and coordination skillsAdvanced proficiency in Microsoft Excel, Word, PowerPoint and OutlookStrong ability to prepare professional reports, presentations, spreadsheets and business documentsComfortable working with calendars, scheduling platforms, email and digital office toolsKey Skills:Excellent written communication and business correspondence skillsStrong interpersonal and stakeholder-management abilitiesHigh level of confidentiality, discretion, professionalism and maturityProactive approach with the ability to anticipate requirements and work independentlyAbility to remain calm, organised and effective in a fast-paced executive environmentLanguage SkillsFluent written and spoken English.Well versed at written English for communication, documentation and presentation skills.Other Details:Working days and hours: Monday to Saturday (9 hrs/day)Location & Mobility: Currently based in Dubai, UAEAllowances / Benefits: As per company policy and UAE labour law.BY TALENTAC SOLUTIONS