Executive Assistant

This company is seeking a highly capable and versatile Bilingual Executive Assistant & Office Generalist (Japanese / English).This role will split focus between providing dedicated administrative support to corporate executives from global headquarters (approx. 60%) and managing general office administration for the local corporate office (approx. 40%).This position serves as a key bridge between executive management, local staff, and global headquarters, offering a flexible and supportive working environment.Primary Responsibilities1. Executive Support for Seconded Executives (approx. 60%)Executive Administrative Care: Provide high-level, dedicated secretarial support to incoming/seconded executives from global headquarters.Calendar & Meeting Management: Manage complex calendars, coordinate executive schedules, and arrange high-level internal and external meetings.Travel & Relocation Logistics: Organize domestic and international business travel (itineraries, flights, accommodations) and assist with executive relocation support as needed.Bilingual Liaison & Translation: Serve as the primary bilingual bridge between local operations and Japanese management. Translate emails, reports, and presentation materials between Japanese and English.Expense Reconciliation: Prepare and reconcile corporate expense reports for executive travel and operations.2. Corporate Office Administration (approx. 40%)General Office Management: Oversee day-to-day office operations, maintain office supplies, manage vendor contracts, and handle general facilities support.Corporate Documentation: Assist with standard administrative tasks, invoice processing, filing, and basic bookkeeping/record-keeping support.Communication Handling: Manage general office incoming correspondence, phone calls, and greet visitors with professionalism.Ad-hoc Corporate Support: Support local team initiatives, company events, and general administrative projects as assigned.Work Style & LocationWork Location: North Dallas, ( Richardson, TX) Working Hours: Standard Business Hours (9am - 5pm)Work Arrangement: Full-time / Hybrid flexibility on Monday and FridayCompensation & BenefitsSalary Range: $70,000 – $100,000 / year

Benefits

Comprehensive benefits package based on employment status (Health insurance, PTO, Holidays, etc.).QualificationsExperience: Prior experience as an Executive Assistant, Corporate Secretary, Office Manager, or Senior Administrative Assistant in a corporate environment.Language Proficiency:Japanese: Native-level fluency (spoken and written) required for executive communication.English: Professional business fluency (spoken and written) for local operations and vendor management.Key Skills:Excellent organizational, prioritization, and time-management skills.Strong interpersonal skills with high cultural awareness and discretion.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).Education: Bachelor’s degree preferred (High School Diploma required).