Executive Assistant

We’re Hiring: Executive Assistant to FounderAbout FormForgeFormForge is a Noida-based sculpture and design studio working on site-specific artworks, public installations and sculptural objects for architects, developers, hospitality projects and private clients. Our work involves a mix of design, fabrication, logistics and on-site execution, so the studio operates across both creative and operational functions.We are looking for a highly organised and dependable Executive Assistant to support the founder and manage key day-to-day administrative and operational responsibilities at our Noida studio.This is a hands-on role involving office administration, project coordination, sculpture logistics and basic financial reporting. We are looking for someone who can take ownership, follow through independently and keep multiple activities organised.Key responsibilities:Manage day-to-day administrative work and founder supportCoordinate schedules, meetings, follow-ups and internal communicationCoordinate packing, dispatch, transportation and delivery of sculpturesLiaise with transporters, vendors, fabricators and installation teamsMaintain shipment, project and vendor recordsTrack invoices, expenses, payments and client receivablesPrepare basic financial reports and project expense statementsCoordinate documentation with the accountant/CAMaintain project files, quotations, invoices and other internal recordsAssist with procurement, vendor coordination and operational follow-upsEnsure pending tasks are followed through and closed on timeWhat we are looking for:2–5 years of experience as an Executive Assistant, Admin Executive or Operations CoordinatorStrong organisational and follow-up skillsGood working knowledge of Excel / Google SheetsComfortable handling invoices, expenses and basic financial documentationGood written and verbal communication in English and HindiAbility to work independently and manage multiple prioritiesA proactive, responsible and detail-oriented approachExperience in a design studio, architecture firm, manufacturing, interiors, art or project-based business would be an advantage

Location: NoidaRole: Full-time, work from officeInterested candidates can share their CV via WhatsApp at 9650006385 or email abhinav@formforge.com.We are looking for someone who can become a dependable part of the studio and take real ownership of day-to-day coordination.