Executive Assistant

Our client, a marketing and communications agency in Sharjah is looking for an Executive Assistant to the CEO.Working Days: Monday to FridayWorking Hours: 9:00 AM – 6:00 PMResponsibilities:Provide comprehensive executive support to the CEO, ensuring efficient day-to-day operations.Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.Screen and prioritize emails, phone calls, and other communications.Handle confidential information with the highest level of professionalism and discretion.Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.Coordinate board meetings, leadership meetings, and company events as required.Maintain organized filing systems, documentation, and executive records.Assist with special projects and other executive support duties as assigned.

Requirements

Bachelor's degree in Business Administration, Management, Communications, or a related field.Minimum 5 years of experience as an Executive Assistant supporting C-level executives.Exceptional organizational and time-management skills with the ability to multitask effectively.Strong written and verbal communication skills in English.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently, exercise sound judgment, and manage competing priorities.Strong attention to detail and excellent problem-solving skills.High level of integrity, professionalism, and confidentiality.Experience working in a fast-paced corporate environment.