Executive Assistant

A senior position providing comprehensive support to the CEO across executive priorities and selected personal matters. This role requires someone who can operate confidently in a fast-paced environment, embrace new ways of working and use technology and AI effectively to enhance productivity and efficiency.The successful candidate will be proactive, composed, digitally confident and trusted to manage priorities independently, anticipate requirements and ensure that both business and personal matters are handled efficiently and confidentially.Core ResponsibilitiesExecutive SupportManage the CEO's complex calendar, meetings, priorities and scheduleCoordinate with internal and external stakeholders and ensure timely follow-up on actions and commitmentsAnticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issuesPrepare meeting materials, briefings, correspondence and executive communications as requiredTrack key actions, deadlines and decisions, ensuring matters are followed through to completionCoordinate business travel, itineraries and associated logisticsExercise sound judgement in determining what requires the CEO's attention and what can be resolved independentlyHandle sensitive and confidential information with a high degree of discretion and accuracyPersonal SupportProvide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logisticsCoordinate personal schedules, bookings, arrangements and other practical requirementsAnticipate needs and resolve routine matters independently where appropriateLearn and consistently apply the CEO's preferences and ways of workingMaintain professional boundaries and strict confidentiality at all timesRequirements5+ years of experience supporting a CEO, founder or senior C-level executiveStrong experience managing complex calendars, travel and competing prioritiesPrevious experience providing personal support to a senior executive is preferredAI-confident and digitally savvy, with a strong willingness to embrace new technology and use AI tools effectively in day-to-day workExcellent organisational skills, attention to detail and follow-throughStrong judgement and ability to work independentlyProactive, adaptable and calm under pressureExcellent written and spoken English; Arabic is an advantageAdvanced proficiency in Google Workspace and/or Microsoft OfficeBased in Dubai and eligible to work in the UAEHighly trustworthy and discreet, with the ability to work closely and professionally with a senior executive