Executive Assistant

We are looking for an Executive Assistant to support our executive in their daily work while coordinating a diverse range of activities across group companies, social responsibility initiatives, and domestic and international engagements. The role includes communication, meeting documentation and follow-up, as well as attending meetings and events alongside or on behalf of the executive when required. This is a dynamic role requiring strong organisational skills, the ability to represent the executive professionally and effective coordination of multiple activities.Purpose of the RoleAs an Executive Assistant, your role will be pivotal in ensuring the smooth execution of the executive’s daily workflow. You will act as a key liaison for internal and external communication, contributing to the efficiency of strategic decision-making processes. The ideal candidate will demonstrate adaptability, digital proficiency, and the ability to take initiative in an evolving environment. This role goes beyond traditional administrative support, encouraging a partnership mindset to streamline operations and drive organizational success.What We Expect from You:Ability to manage time, prioritize tasks and take initiative in a busy work environment with rapidly changing prioritiesTrack the executive’s priorities and incoming requests accuratelyKeep tracing of foreign affairs, fully organizing all packages for international meetings, including preparation and ensuring the necessary coordination.Organize and attend meetings, take clear notes and record decisions, action owners and deadlines, communicate them to relevant parties, and follow up on the implementation processPrepare briefing documents and brief the executive and meeting participants on the agenda, relevant background and key points before meetingsAttend meetings on the executive’s behalf, understand discussions, guide next steps within delegated authority and keep them fully informedConduct necessary research and prepare reports, texts, presentations and related documentationSupport management meetings and coordinate with other executivesCoordinate activities and communication with group companies, foundations, associations, NGOs and other stakeholdersBe open to digital tools, technological developments, and innovationsMaintain composure and produce practical solutions in unexpected situationsMaintain notes, records and follow-up within the executive’s established working methods, and remind them of commitmentsQualifications We Are Looking For:Bachelor’s degree in Business Administration, International Relations, Public Relations, Communication, Political Science or a related fieldAdvanced English speaking and writing skills3-4 years of experience supporting senior executives in an executive assistant, executive office, private office or CEO office roleHighly proficient in MS Office programs (Word, Excel and PowerPoint), with the ability and commitment to learn new features quicklyConfident using digital tools and interested in artificial intelligence applicationsDetail-oriented, organised, practical and results-focused, with a disciplined approach to workStrong representation, communication and relationship management skills, with the professional maturity to engage with senior business leaders, institutions and other stakeholdersAbility to manage multiple tasks, solve problems and follow through on actions to completionStrong commitment to confidentiality, trust and professional ethicsWillingness to travel domestically and internationally if needed, with no travel restrictionsValid driving licence and ability to drive confidently when requiredAvailable to work fully from the office and accompany the executive to off-site meetings and engagements.Flexibility to adapt to changing schedules and varying work demands when requiredPreferably residing on the European side of Istanbul