Sorta Famous | PR, Marketing & Communications
Location: Andheri West, MumbaiEmployment: Full-time | Work From OfficeExperience: 7–10 yearsJoining: Immediate / Short Notice PreferredReports To: Founder & Creative DirectorAbout the RoleSorta Famous is looking for an experienced Executive Assistant to work closely with the Founder and act as a dependable extension of the Founder’s office.This is a high-trust role for someone who can bring structure, anticipate requirements, manage competing priorities and ensure important decisions and commitments don’t fall through the cracks.We are looking for someone experienced, highly organised, tech-savvy, discreet and comfortable working in a fast-moving environment.What You’ll Do* Own and manage the Founder’s calendar, meetings, appointments, reminders and travel.* Structure and prioritise the Founder’s day based on urgency and business requirements.* Anticipate requirements and prepare information before it is requested.* Track decisions, approvals, commitments and follow-ups through to closure.* Coordinate with senior team members, clients, partners, vendors and external stakeholders.* Draft and manage emails, communication, meeting notes, documents and follow-ups.* Filter matters requiring the Founder’s attention and protect her time from unnecessary operational noise.* Follow up with teams on key deliverables and deadlines on behalf of the Founder.* Maintain visibility on important business priorities and proactively flag delays or concerns.* Organise information, documents and workflows so they are easily accessible when required.* Assist with presentations, reports, trackers and basic data organisation.* Handle sensitive company, employee, client and Founder-related information with complete confidentiality.* Assist with select personal appointments, travel and coordination when required.* Coordinate with the Founder’s personal staff where necessary.* Be available for occasional urgent coordination outside regular working hours when required.Who We’re Looking For* 7–10 years of relevant professional experience, with substantial experience as an Executive Assistant, Senior Executive Assistant, CXO Assistant or in a Founder’s Office.* Experience directly supporting a Founder, CEO, CXO or senior business leader is strongly preferred.* Must currently reside in Mumbai.* Must be comfortable working full-time from our Andheri West office.* Strong preference for candidates who can commute reliably to Andheri West.* Exceptional organisational and prioritisation skills.* Excellent written and verbal communication.* Strong stakeholder-management abilities.* High level of discretion, judgement and confidentiality.* Ability to work independently without requiring constant instructions or follow-ups.* Comfortable operating in a fast-paced and evolving organisation.Tech ProficiencyThe candidate must be highly comfortable with technology and quick to learn new tools.They should be confident using:* Microsoft Outlook, Word, Excel, PowerPoint and Teams* Digital calendars, scheduling and meeting-management tools* Cloud-based document management and file-sharing systems* Task management, productivity and collaboration platforms* Video conferencing and virtual meeting tools* AI-powered productivity tools for research, drafting, summarisation and organisation* Digital travel booking, expense management and online administrative platformsThe ideal candidate should be someone who naturally looks for faster and smarter ways to organise work using technology, rather than relying heavily on manual processes.What Matters MostWe are looking for someone who has the maturity that comes with experience.You should know how to anticipate rather than react, prioritise rather than simply schedule, and close loops rather than just pass information along.The right person will be calm, polished, resourceful and dependable.
They should be able to solve everyday problems independently and understand what requires the Founder’s attention, what can wait and what they can handle themselves.ImportantThis position is only open to candidates who are currently based in Mumbai and can work full-time from our Andheri West office.When applying, please share:* Current Mumbai location* Current CTC* Expected CTC* Notice period / earliest joining date* Details of the Founders/CXOs/senior leaders you have previously supported