Executive Assistant

We are looking for a highly organised, proactive, and tech-savvy Executive Assistant to Executive Director(ED) who will provide comprehensive administrative, coordination, communication, and travel support to senior management. The ideal candidate should have prior experience working as an EA to senior leadership, preferably within an educational institution or school environment

Key Responsibilities

1. Executive & Administrative SupportManage the ED's calendar, schedule meetings, appointments, and reminders.Screen and manage emails, phone calls, and other correspondence.Prepare meeting agendas, presentations, reports, minutes of meetings (MoMs), and business documents.Maintain confidential files, records, and important documentation.Execute administrative assignments and special projects as delegated by the Management.2. Travel & Logistics CoordinationArrange domestic and international travel, including flight bookings, hotel accommodations, and local transportation.Coordinate visa applications and maintain all supporting documentation.Accompany the ED on official travel, when required, to provide coordination and administrative support.3. Communication & Stakeholder CoordinationServe as the primary point of contact between the ED, internal departments, and external stakeholders.Draft professional emails, letters, and other business communications.Coordinate meetings, appointments, and small business events.Ensure timely follow-up on action items, approvals, and commitments.4. Social Media & Creative SupportCreate basic presentations, templates, and creatives using Canva, as required.Support branding and communication initiatives on an ad hoc basis.5. Documentation & Follow-upsCoordinate expense submissions and assist with basic documentation for finance and accounts.Track assigned tasks, deadlines, and action items to ensure timely completion.Maintain organized records of important documents, reports, and correspondence.Skills & CompetenciesExcellent verbal and written communication skills.Strong organizational and multitasking abilities.High attention to detail with strong follow-up skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Basic working knowledge of Canva and LinkedIn.Ability to maintain confidentiality and exercise sound judgment.Strong interpersonal skills with a proactive and solution-oriented approach.