Executive Assistant

Key ResponsibilitiesManage the Managing Director’s calendar, meetings, and priorities.Monitor emails, assignments, and commitments and ensure timely follow-up.Create and track tasks in the ERP system through completion.Coordinate meetings, prepare agendas and minutes, and follow up on action items.Coordinate with team members, clients, and external stakeholders.Follow up on documents, approvals, deadlines, and outstanding matters.Identify potential delays or risks early and escalate matters requiring the Managing Director’s decision.Maintain accurate documentation and strict confidentiality.What We Are Looking ForExcellent organization and follow-up skills.A proactive mindset with the ability to take ownership.Strong ability to manage multiple priorities simultaneously.Excellent written and verbal communication skills.Professional communication with clients and team members.Proficiency in Microsoft 365, particularly Outlook, Excel, Word, and Teams.Ability to work with ERP and task-management systems.Good command of English.High level of professionalism, discretion, and confidentiality.About the RoleThis is not a traditional secretarial position.We are looking for someone who can act as the Managing Director’s executive support partner—turning instructions into clear actions, following up until completion, coordinating across multiple parties, and escalating only matters that require the Managing Director’s decision or direct involvement.What Success Looks LikeTasks and commitments are completed on time.No overdue task goes unnoticed or without early escalation.Meetings and decisions are properly followed through.The Managing Director receives the right information at the right time.Routine follow-ups are handled independently without requiring the Managing Director to chase updates.If you are highly organized, proactive, detail-oriented, and enjoy taking ownership and closing tasks, we would be pleased to hear from you.