Executive Assistant

Executive AssistantLocation - World Trade CenterEligibility: Sri Lankan candidates only.We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis.Your key responsibilities

• The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to -
• Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
• Calendar Management - Maintaining project team’s calendar to showcase all key events that needs to be planned.
• Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Travel Management - Support the project team members in booking the travel tickets
• Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
• Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access.
• Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
• Tool Support and administration – Administrative support on various internal/external tools used across EY offices
• Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success
• The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills.
• Administration and organizationo Enjoys problem solving o Able to prioritize effectivelyo Strong project coordination skills o Comfortable using IT systems
• Interpersonal skillso Excellent written and oral communication skillso A strong team player who is comfortable working collaboratively with others o Must be able to work virtually, and independentlyo Able to be diplomatic when dealing with clientsFlexibilityo Respond well to deadlines and work outside of normal hours when requiredo Comfortable working on several activities concurrently o Able to work in a rapidly changing environment and prioritize accordingly
• Key attributeso Professional and diplomatic communicator 1o Quality focused and takes pride in paying attention to detail o Self-starter, who can manage with minimal directiono Able to interact with senior managemento Extremely organized and enjoys administrationo Able to work in a team arrangement
• Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have
• Any graduate (bachelor's or master's degree)Ideally, you’ll also have
• 1 to 4 Years
• At least a year of experience working in a team environment handling virtual secretarial services is preferred
• Good command over English (written & spoken) is mandatoryIf you are interested, please share your updated CV with me at suwasthiga.thiyagarajan@gds.ey.com