Executive Assistant
Shri Events · Lucknow, Uttar Pradesh, India
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Founded in 2012 and headquartered in Lucknow, the company has grown into a pan-India brand known for innovation, precision, and high-quality delivery.Shri Events provides end-to-end event solutions including event planning, creative concepts, technical production, stage and set design, logistics, artist management, and on-ground execution.Role OverviewWe are looking for a highly organized and proactive Executive Assistant to support management with client coordination, scheduling, communication, meetings, and internal team coordination.The ideal candidate should be excellent at communication and follow-ups, able to manage multiple priorities, and comfortable working in the fast-paced environment of the event industry.Key ResponsibilitiesClient Coordination & Management
- Coordinate with clients regarding meetings, requirements, updates, and ongoing work.
- Maintain professional communication and build positive client relationships.
- Follow up with clients for pending information, approvals, documents, and deliverables.
- Ensure client requirements are communicated clearly to the concerned teams.Schedule & Meeting Management
- Maintain and manage management schedules, appointments, and meetings.
- Coordinate and align meetings between management, clients, and internal teams.
- Manage meeting calendars and ensure all concerned stakeholders are informed.
- Prepare and maintain meeting schedules and follow-up points.Email & Communication
- Draft and send professional emails to clients, vendors, and internal teams.
- Manage regular email communication and ensure timely responses.
- Follow up on pending emails, requirements, approvals, and commitments.
- Maintain proper records of important communication.Team Coordination
- Coordinate with internal teams to ensure smooth flow of information and work.
- Follow up with team members on assigned tasks and deadlines.
- Track pending work and provide timely updates to management.
- Assist in coordinating between different departments whenever required.Management Support
- Assist management with day-to-day coordination and administrative requirements.
- Maintain task lists, schedules, documents, and important records.
- Ensure important deadlines, meetings, and commitments are not missed.
- Support management during client meetings, events, and other business requirements.Required Skills
- Excellent verbal and written communication skills.
- Strong client-handling and interpersonal skills.
- Excellent follow-up and coordination abilities.
- Strong organizational and time-management skills.
- Ability to manage multiple tasks and priorities.
- Professional email writing skills.
- Proficiency in MS Office / Google Workspace, especially Excel, Word, PowerPoint, and email.
- Strong attention to detail and accountability.
- Ability to work under pressure and in a fast-paced environment.Preferred Qualifications
- Bachelor's degree in Business Administration, Management, Communication, or a related field.
- Previous experience in Executive Assistance, Client Servicing, Coordination, Administration, or Operations is preferred.
- Experience in the event management, hospitality, marketing, or corporate industry will be an advantage.Candidate ProfileThe ideal candidate should be organized, proactive, professional, and excellent at follow-ups.The person should be comfortable communicating with clients, coordinating with internal teams, managing schedules, and ensuring that meetings, tasks, and commitments are properly aligned and followed through.Work Requirements
- On-site position based in Lucknow.
- Willingness to work flexible hours when required.
- Comfortable working in a fast-paced event environment.
- Willingness to support meetings and events outside regular working hours when required.
- Strong professionalism, accountability, and confidentiality.Position: Executive Assistant