Executive Assistant

Company: Emo Matrix Services Pvt.

Ltd.Position: Executive Assistant to the CEOExperience: Fresher to 2 YearsWorking Days: Monday to Saturday (6 Days a Week)Working Hours: 10:00 AM – 7:00 PMLocation: On-site About Emo MatrixEmo Matrix is a psychology-focused organization combining psychology with technology to expand access to mental health support, professional education, counselling, corporate mental wellness, and personal development. We are committed to building an ecosystem that makes psychology and mental health services accessible across the globe.Job OverviewWe are looking for a proactive, organized, and detail-oriented Executive Assistant to the CEO to provide administrative, operational, and coordination support to the CEO. The ideal candidate should be comfortable handling multiple responsibilities, managing schedules, coordinating with different departments, maintaining confidentiality, and ensuring timely execution of tasks.This role is ideal for freshers or candidates with up to 2 years of experience who want to develop strong skills in executive assistance, business operations, and management coordination.Key Responsibilities1. Calendar & Schedule ManagementManage the CEO's daily calendar, meetings, appointments, and reminders.Coordinate internal and external meetings and ensure timely follow-ups.Help prioritize daily tasks and maintain an organized schedule.2. Administrative & Executive SupportPrepare reports, presentations, meeting notes, emails, and official communications.Maintain important documents, records, and confidential information.Assist with travel arrangements, meeting logistics, and other administrative requirements.3. Task Tracking & Follow-upsTrack tasks assigned by the CEO to various departments and team members.Follow up on pending tasks, deadlines, and deliverables.Maintain task trackers and provide regular status updates to the CEO.Ensure that important instructions are communicated accurately and completed on time.4. Interdepartmental CoordinationCoordinate with Sales, Operations, HR, Accounts & Finance, Education, and other teams.Collect updates and reports from department heads and team members.Support smooth communication and execution of management decisions.5. Reporting & DocumentationAssist in preparing daily, weekly, and monthly reports.Organize business data, meeting minutes, and management updates.Maintain structured digital records, spreadsheets, and trackers.6. Communication ManagementDraft professional emails, messages, letters, and internal announcements.Coordinate with clients, vendors, partners, and employees whenever required.Handle sensitive information with professionalism and discretion.7. Special Projects & Business SupportAssist the CEO with research, presentations, planning, and special assignments.Support the execution and monitoring of strategic initiatives.Take ownership of assigned tasks and ensure timely completion. Required Skills & QualificationsGraduate in any discipline; candidates from Management, Business Administration, Psychology, or Commerce may be preferred.Freshers and candidates with 0–2 years of experience can apply.Strong verbal and written communication skills.Good organizational, time-management, and multitasking abilities.Working knowledge of MS Office or Google Workspace, particularly Excel/Google Sheets, Word/Docs, and PowerPoint/Slides.Ability to maintain confidentiality and handle sensitive information responsibly.Strong follow-up skills, attention to detail, and a proactive attitude.Willingness to learn, adapt, and work in a fast-paced environment. Preferred Candidate ProfileResponsible, disciplined, and punctual.Professional in communication and workplace conduct.Comfortable coordinating with senior management and multiple departments.Able to work independently with minimal supervision after receiving instructions.Solutions-oriented, dependable, and focused on execution.Willing to take ownership of responsibilities rather than merely pass on instructions. Working DetailsWorking Days: Monday to SaturdayWorking Hours: 10:00 AM to 7:00 PMWork Mode: On-siteExperience: 0–2 years Why Join Emo MatrixOpportunity to work closely with the CEO and senior leadership.Exposure to business operations, strategic decision-making, and management processes.Opportunity to develop executive coordination, communication, and leadership skills.A dynamic work environment within the psychology and mental wellness industry.Scope for professional growth based on performance and capability.Application Process: Interested candidates may share their updated resume along with a brief introduction highlighting their communication, organizational, and coordination skills.