Executive Assistant

Key ResponsibilitiesProvide comprehensive executive and administrative support to the DCEO, including calendar management, meeting coordination, travel arrangements, and correspondence.Coordinate with manufacturing plants, factory managers, production teams, and department heads to monitor operational activities and follow up on key deliverables.Prepare executive presentations, management reports, meeting minutes, dashboards, and performance summaries.Track production targets, operational KPIs, project milestones, and departmental action plans, ensuring timely reporting to the DCEO.Coordinate cross-functional communication between Manufacturing, Production, Quality, Maintenance, Procurement, Supply Chain, Finance, and Human Resources.Organize management meetings, prepare agendas, document decisions, and monitor the implementation of agreed action points.Handle confidential business information, executive correspondence, and sensitive management documents with the highest level of discretion.Support the DCEO in monitoring operational challenges, identifying follow-up requirements, and escalating critical issues when necessary.Assist in preparing budgets, business reviews, operational performance reports, and strategic planning documents.Liaise with internal and external stakeholders on behalf of the DCEO, ensuring professional communication and timely responses.Maintain an organized filing system for executive documents, reports, contracts, and management records.Perform additional executive coordination duties as assigned by the DCEO.Qualifications and RequirementsBachelor’s degree in Business Administration, Management, Engineering, Industrial Management, or a related field.Minimum 5–8 years of relevant experience in executive assistance, management coordination, or senior administrative support.Previous experience in a manufacturing, industrial, engineering, or production environment is mandatory.Proven experience supporting C-level executives, preferably a CEO, DCEO, COO, or Managing Director.Strong knowledge of manufacturing operations, production processes, factory coordination, and operational reporting.Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.Excellent organizational, analytical, communication, and stakeholder management skills.Ability to prepare professional management presentations, reports, and executive dashboards.Strong follow-up skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.Excellent English communication skills; knowledge of Arabic is an advantage.