Executive Assistant

Job PurposeResponsible and accountable for providing professional and comprehensive administrative support to the various functions of the Regional Operations Director, ensuring smooth and efficient operations across the different schools in the UAE and Gulf region. This role involves assisting with various administrative tasks to ensure that operations are maintained in an effective, up to date and accurate manner.

Key Responsibilities

Organizing office operations and procedures for the efficient flow of work within the office as well as the integration of interdepartmental workflow and sequencePerforming general clerical duties including but not limited to photocopying, faxing, mailing, and filingAnswering the Regional Operations Director telephone calls and providing information to callers or directing calls to appropriate officials as well as placing outgoing calls for the Regional Operations DirectorCoordinating, and facilitating, the Regional Operations Director calendar to arrange appointments, meetings, and conferences, which will enable him to better manage his time and scheduleArranging business travel schedules and logisticsActing as a liaison between the Regional Operations Director, subordinates, or others, by transmitting directives, instructions, and assignments, as well as following up on the status of assignments/projectsGreeting and receiving visitors ensuring that the required attention and hospitality are provided to the visitorsCoordinating and facilitating communication between the Regional Operations Director and all department heads in order to follow up on any logistics requiredConsolidating the leave requests and approved vacations as needed by the Regional Operations DirectorEnsuring a professional working environment throughout the process of troubleshooting any concern that arises with and/or between employeesPerforming such other tasks/projects related as they arise and as delegated by the Regional Operations DirectorMonitoring the leave requests and behavioral conduct of all departmental employees to ensure a smooth operation of their department and its effect on SESDeveloping presentations and other material on behalf of the Regional Operations DirectorCoordinating the training and departmental eventsScheduling and organizing meetings, conferences and events, preparing agendas, taking minutes and distributing meeting materials when neededCoordinating and managing multiple tasks including assisting in the planning and execution of regional tasks and projectsHandling incoming and outgoing communications, addressing inquiries and resolving issues from different stakeholders while maintaining high level of customer service and professionalismMaintaining and organizing regional documents, records and files while ensuring compliance with data protection and confidentiality policies, and securing proper storage of data files and records as per internal policies and where appropriatePerforming other related tasks as they arise and as delegated by the Regional Operations DirectorIdeal Requirements:Bachelor degree in Business Administration and/or equivalentEnglish and Arabic ProficientA minimum of 2 to 3 years of experience in a relevant fieldProfessional behavior and ethical conductDelivering resultsContinuous learning and improvementAccountability and taking ownershipOrganization skills with the ability to prioritize and manage multiple tasksAttention to details and accuracyStrong interpersonal and communication skillsAbility to work collaboratively with regional and cross-functional teams