Executive Assistant

JOB OBJECTIVE :Executive Assistant of the Cybersecurity & Digital Identity Business, providing assistance for documentation, assignments, reporting, legal work and KPI management.ROLES & RESPONSIBILITIES :Provide support to the Director/GM with general administrative tasks.Organizing and maintaining diaries and making appointments.Arranging travel and accommodation for the GM and team.Liaising with internal legal team and other stakeholders to organize and process signature of contracts and other legal documents.Keep record of legal documents and templates needed for bids and projects.Prepare and submit applications on Saudi Government Portals (MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST…) and follow-up with Government Authorities.Attending phone calls if needed.Management of correspondence and dealing with incoming emails faxes and post.Producing documents, reports and presentations.Draft, distribute and follow-up minutes of meetings and action plans.Work closely with the Senior Management.Liaising with different departments (Finance, Legal, HR, Marketing & Sales).Coordinating the information flow around the company by relaying different information between countries of the region and the divisions of Thales.Liaising with clients, consultants & Business Advisors, partners and government establishments (Embassies, consulates, ministries).Coordination of internal and external events, seminars and exhibitions.Organization of meetings, conf calls, video conferences.Provide support to GMs team (documents, meetings, travel arrangements if needed).Provide Support to the Senior Management in the Headquarters – France (visits, conf calls, meetings).Support and coordination in some marketing & communication tasks (exhibitions, events, conferences).Ensure adherence to corporate policies & procedures, ethical standards and code of conduct whilst keeping up with global standards.Other assignments required by the General Manager office.Regional travel for training.WORK EXPERIENCE REQUIREMENTS :2-4 years relevant experience.Efficient, organized with multi-tasking capability.Excellent communication skills.Legal work experience.Experience with Saudi Government portals (MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST…).QUALIFICATION & EDUCATIONAL REQUIREMENTS :Fluent in Arabic and English. French is a plus.Bachelor / Master – Diploma.Proficient with Microsoft Office software.Knowledge of Power BI, SharePoint…