Executive Assistant

Empowering Progress Through Integrated Supply Chain & Logistics SolutionsRed Sea Coastal Trading Company is a specialized supply chain and logistics subsidiary under Red Sea Global, designed to power the seamless delivery of materials, equipment, and services across our portfolio of pioneering developments.Operating at the heart of Saudi Arabia’s most ambitious regenerative tourism projects, the subsidiary delivers end-to-end supply chain management, including procurement support, transportation coordination, inventory and warehouse management, and last-mile logistics to remote destinations across the Red Sea coast and beyond.With a focus on efficiency, reliability, and environmental responsibility, the team ensures that every link in the supply chain supports Red Sea Global’s commitment to sustainability, operational excellence, and local value creation.Efficiency in Motion. Excellence in Delivery.Job Purpose:To provide comprehensive secretarial, administrative, and executive support to the General Manager of an RSG subsidiary, enabling the efficient management of daily priorities and business activities. The role manages the GM’s calendar, meetings, correspondence, travel, flight and accommodation arrangements; prepares agendas and accurately records meeting minutes; monitors action items and follows up with stakeholders; maintains dashboards and progress trackers; and prepares timely reports and updates for senior leadership. The position also handles confidential information with discretion, coordinates internal and external engagements, and proactively supports the GM in ensuring effective communication, organization, and timely delivery of key priorities.Provide comprehensive secretarial and administrative support to the General Manager, ensuring the effective coordination of daily priorities and business activities.Manage the General Manager’s calendar, appointments, meetings, travel, flights, and accommodation arrangements.Screen and respond to incoming calls, correspondence, and visitors, taking appropriate action and escalating matters when required.Draft, review, and prepare routine correspondence, reports, and other documents for the General Manager’s approval and signature.Coordinate board, leadership, and departmental meetings, including agendas, minutes, distribution of records, and follow-up actions.Track action items, key deliverables, operational KPIs, service levels, and performance metrics, following up with stakeholders to support timely completion.Develop and maintain advanced Excel dashboards, progress trackers, and weekly, monthly, and ad hoc management reports.Analyze operational data, ensure reporting accuracy and consistency, and provide clear insights to support management decision-making.Create high-quality PowerPoint presentations and transform operational information into clear, visually compelling materials for leadership meetings and executive reviews.Support business cases, project updates, research assignments, and strategic initiatives, including coordination with relevant internal and external parties.Maintain departmental records, schedules, filing systems, confidential documents, and relevant personnel records in an accurate and organized manner.Support logistics and supply chain planning, operational coordination, documentation, vendor activities, and related projects as required.Liaise with Operations, Commercial, Guest Experience, logistics and supply chain teams, vendors, and other stakeholders on behalf of the Company.Handle confidential and sensitive information with discretion and maintain professional communication with all stakeholders.Maintain high administrative and secretarial standards and provide guidance or support to other administrative staff when required.

Job Requirements

Bachelor’s Degree in Business Administration or any related field.Minimum 6 years of experience in executive support, administration, operational reporting, and logistics or supply chain support, including 3 years supporting a General Manager or equivalent senior executive.Experience in similar industry is required.Excellent MS Office knowledge (Word, Excel, Power Point & Visio, Outlook).Excellent verbal and written communication skills (English and Arabic).Outstanding organizational and time management skills with a clear ability to prioritize.Acquainted with office management systems and procedures.Ability to collate and portray information accurately.