Executive Assistant
Dar wa Emaar · Al Khobar, Eastern, Saudi Arabia
Tailor my CV for this job — freeAbout the CompanyDar Wa Emaar Real Estate Investment & DevelopmentDar Wa Emaar is a Saudi real estate developer headquartered in Al Khobar that specializes in community development and urban planning. Since 2007 it has delivered residential communities for Saudi families in Riyadh, the Eastern Province and Al Madinah, including several projects in partnership with the National Housing Company (NHC).About the Role
The role ensures the effective management of the CEO's time, meetings, travel, and correspondence, and the timely follow-up of decisions and commitments.ResponsibilitiesKEY RESPONSIBILITIES:Meeting Preparation, Briefing and Follow-upPrepare briefing packs before key meetings, including attendee profiles, background information, previous decisions, and open issues.Brief the CEO before meetings, visits, and events, highlighting priorities and risks.Record minutes, decisions, and action items, and distribute them to attendees within 24 hours.Maintain the CEO's action log, follow up with responsible parties until closure, and escalate overdue items.Prepare a weekly summary of open commitments and upcoming deadlines.Calendar and Meeting ManagementManage the CEO's calendar, prioritizing requests and resolving scheduling conflicts.Arrange internal and external meetings, including venues, virtual meeting facilities, hospitality, and visitor access.Coordinate logistics for recurring governance and committee meetings.Travel ManagementArrange business travel, including flights, accommodation, and ground transportation, in accordance with company policy.Prepare detailed itineraries and supporting briefing materials for each trip.Process visas and travel documentation, and track the validity of travel documents.Process travel expense claims and reconciliations.Correspondence and CommunicationsManage the CEO's correspondence, including prioritizing, drafting replies, and routing items to the responsible parties.Draft letters, memoranda, presentations, and speeches in Arabic and English.Proofread CEO communications to ensure accuracy and consistency with company standards.Stakeholder and Representation SupportAccompany the CEO to meetings, site visits, conferences, and official events.Act as the point of contact for the offices of clients, government entities, and partners.Organize official visits and events in accordance with government and corporate protocol.Office Administration and Information ManagementMaintain organized, confidential, version-controlled records of CEO office documents.Coordinate with office staff on administrative matters relating to the CEO office.QualificationsMinimum RequirementsBachelor's degree in Business Administration, Management, Communications, or a related field.At least 3 years of experience in executive or administrative support, including at least 2 years supporting a executive Assistant at C-level or director level.Full professional proficiency in Arabic and English, written and spoken.Demonstrated experience in calendar management, travel coordination, meeting preparation, and minute-taking.Proficiency in Microsoft 365, Google Workspace, and virtual meeting platforms.Availability for frequent domestic and international travel, and for extended working hours when required.Demonstrated ability to handle confidential information with complete discretion.PREFERRED QUALIFICATIONSCertified Administrative Professional (CAP) or an equivalent executive-assistant certification.Experience in technology, consulting, or government-facing organizations.Familiarity with Saudi government and corporate protocol.Training in business writing, protocol, or project coordination.Required SkillsKey competenciesProfessional presence and the ability to represent the CEO with senior stakeholders.Strong analytical and summarizing skills.Excellent organization, prioritization, and multitasking under pressure.High attention to detail and accuracy.Commitment, reliability, and a proactive approach to follow-up.Developing business acumen.