Executive Assistant (EA)

The Executive Assistant (EA) is the key administrative partner to the VP of Huangyu Mexico, ensuring the smooth, efficient, and professional operation of the business.

Responsibilities

Document Preparation & Correspondence

• Draft clear, concise, and professional documents (reports, memos, letters, presentations, etc.) on behalf of the VP.
• Manage the VP's correspondence and ensure timely follow-up on internal/external communications. Internal & External Coordination
• Serve as a liaison between the VP and HY global teams, facilitating seamless cross-departmental collaboration and resolving coordination issues promptly.
• Support the VP in managing external relationships with partners, clients, and stakeholders; triage and respond to external enquiries with appropriate follow-up. Meeting & Event Management
• Plan and execute meetings, workshops, and events for the VP (agenda setting, logistics, participant coordination).
• Record accurate meeting minutes, track action items, and follow through to completion. Complex Task & Ad-hoc Project Support
• Independently handle complex tasks and ad-hoc projects assigned by the VP, adapting to shifting priorities in a high-pressure environment.
• Provide operational support to advance HY's strategic projects. Calendar & Time Management
• Manage the VP's calendar, schedule appointments, and prioritize tasks to optimize the VP's time efficiency.
• Demonstrate excellent time management and multi-tasking skills to balance multiple responsibilities. Proactive Learning & Knowledge Building
• Proactively learn about HY's business, industry trends, and operations to enhance support effectiveness. Qualifications
• Bachelor's degree or above in Business Administration, English, or other related fields.
• Two years of executive assistant or secretarial experience;
• Fluent in English & Spanish (listening, speaking, reading, writing) to handle international communications and documents. Basic proficiency in Chinese is preferred (for engagement with Chinese-speaking stakeholders).
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software/tools.
• Excellent communication and coordination skills to engage diverse internal/external stakeholders.
• Strong ability to work under pressure, with meticulous attention to detail and critical thinking for problem-solving.
• Outstanding time management and multi-tasking capabilities to prioritize work effectively.
• Proactive learning attitude and strong sense of responsibility.
• High professionalism, discretion, and confidentiality in handling sensitive information.