Executive Assistant / Personal Assistant / Executive Coordinator

Role Description We are seeking a highly poised, proactive, and discreet Executive Assistant / Personal Assistant / Executive Coordinator to deliver comprehensive administrative and strategic operational support to C-suite executives and senior leadership. In this mid-to-senior administrative role, you will serve as a primary liaison and gatekeeper, managing complex executive schedules, cross-functional communications, and high-priority project coordination. You will be responsible for overseeing calendar management across global time zones, coordinating domestic and international travel logistics, preparing executive briefings and board presentation decks, and handling sensitive business correspondence. Responsibilities include tracking executive action items across department leads, managing confidential expenses, organizing executive leadership meetings, and conducting preliminary background research for strategic initiatives. Success in this position requires exceptional organizational agility, sharp emotional intelligence, absolute discretion, flawless written communication, and the ability to anticipate executive needs in a fast-paced environment.QualificationsEducation: Bachelor's degree or Diploma in Business Administration, Communications, Corporate Management, or a related field.Executive Administrative Support: Proven experience supporting C-level executives, Managing Directors, or Vice Presidents in a fast-paced corporate or high-growth environment.Calendar & Travel Management: Expert-level mastery of complex calendar management, multi-leg international travel itineraries, visa logistics, local transport, and dynamic schedule re-prioritization.Gatekeeping & Executive Representation: Exceptional interpersonal skills to act as a professional gatekeeper, screening incoming inquiries, prioritizing executive correspondence, and interfacing with board members and key external stakeholders.Board & Meeting Logistics: Experience organizing executive committee meetings, recording accurate board-level meeting minutes, preparing agendas, and tracking post-meeting action items to completion.Document & Deck Preparation: High proficiency in preparing executive presentations, drafting formal memos, compiling business reports, and organizing background briefs using Microsoft PowerPoint / Google Slides and Word / Docs.Confidentiality & Discretion: Flawless professional ethics and absolute discretion in handling sensitive personnel matters, strategic initiatives, M&A information, and private personal affairs when required.Spreadsheet & Expense Tracking: Intermediate-to-advanced skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, expense reporting logic) for managing executive budgets and travel claims.Digital Tools & Collaboration: Experience with enterprise scheduling and productivity suites (e.g., Microsoft 365, Google Workspace, Slack, Zoom, and digital signature platforms like DocuSign).Professional Attributes: High emotional intelligence, exceptional composure under pressure, proactive problem-solving, meticulous attention to detail, and top-tier organizational skills.