Executive Assistant /Secretary

Position: Executive Assistant / Secretary Department: Administration Reporting To: Director Location: Kathmandu Sector: TradingJob SummaryThe Executive Assistant / Secretary will provide administrative and secretarial support to the Director, ensuring efficient coordination of daily activities, communication, meetings, and documentation to support smooth business operations.Key ResponsibilitiesManage the Director’s daily schedule, appointments, and meetings.Handle phone calls, emails, correspondence, and official communications.Prepare letters, reports, presentations, and other business documents.Coordinate meetings, prepare agendas, record minutes, and follow up on action points.Maintain confidential records, files, and important documents.Coordinate with internal departments, suppliers, clients, and other business associates.Arrange business travel, appointments, and other official engagements as required.Follow up on pending tasks and ensure timely completion of assigned responsibilities.Perform other administrative duties as assigned by the Director.Qualifications & RequirementsBachelor’s degree in Business Administration, Management, or a related field.Previous experience as an Executive Assistant, Secretary, or in an administrative role is preferred.Proficiency in MS Office, email, and general office applications.Excellent communication, coordination, and interpersonal skills.Strong organizational, time-management, and multitasking abilities.Professional attitude, attention to detail, and ability to maintain confidentiality.Ability to coordinate effectively with suppliers, clients, and internal teams in a trading business environment.