Executive Assistant to C-Suite

Graystone Capital | India · UAE · Saudi Arabia · OmanApply: jobs@graystonefs.com | www.graystone-capital.comAbout usGraystone Capital arranges and structures debt financing for businesses across the GCC and wider region. We work with clients on trade finance, working capital, and structured credit, connecting them to the right funding partners.The roleWe're looking for an Executive Assistant to support our senior leadership. This is a role for someone who runs the diary rather than just keeps it, anticipating what's needed, protecting the leadership team's time, and making sure nothing falls through the cracks.You'll sit close to the business and see everything: client meetings, funding partner discussions, board matters, and travel across four markets. Discretion is non-negotiable.What you'll doManage complex diaries across multiple time zones, resolving conflicts and prioritising without being askedCoordinate international travel end to end — flights, visas, hotels, ground transport, detailed itinerariesPrepare meeting materials, briefing notes, agendas, and follow-up actionsScreen and route correspondence, drafting responses on behalf of leadership where appropriateAct as first point of contact for clients, banks, and institutional counterpartiesOrganise internal and external meetings, calls, and eventsHandle expense reporting, invoice tracking, and administrative approvalsMaintain confidential files and documentation with absolute discretionTrack deliverables across the leadership team and follow up to closureWhat we're looking forPrior experience supporting C-suite or board-level executives, ideally in financial services, banking, or professional servicesExceptional written and spoken English; ability to draft correspondence to institutional counterpartiesAdvanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, and ExcelProven judgement in handling confidential and commercially sensitive informationHighly organised, calm under pressure, and comfortable working to short deadlinesProactive rather than reactive — able to anticipate needs and act without instructionExperience with GCC visa processes and regional travel logistics an advantageBachelor's degree preferredArabic or Hindi an advantage depending on marketWhy join usYou'll work directly with senior leadership and have genuine visibility across the business. We're a lean team, so this is a role with real influence over how the leadership function operates day to day.To applySend your CV to jobs@graystonefs.com with the position and your preferred location in the subject line.