Executive Assistant to CEO & COO

Position - EA to CEO & COOLocation - Mumbai (Andheri West)Mode of Working[ - WFORole OverviewWe are looking for a highly organised and proactive Executive Assistant to CEO & COO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.Key ResponsibilitiesManage the CXO’s calendar, meetings, appointments, and schedules.Coordinate internal and external meetings, including preparing agendas and follow-ups.Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.Prepare presentations, reports, documents, and meeting notes.Track key action items and ensure timely follow-up with relevant stakeholders.Coordinate with internal teams and external partners on behalf of the CXO.Assist with travel planning, itineraries, and other logistics.Maintain confidentiality of sensitive business and personal information.Support the CXO with special projects and ad-hoc requirements.Help ensure smooth day-to-day functioning of the CXO’s office.Requirements3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.Excellent verbal and written communication skills.Strong organisational and time-management abilities.Proficiency in MS Office / Google Workspace.Ability to multitask and work in a fast-paced environment.Strong attention to detail and follow-through.High level of professionalism, discretion, and confidentiality.Ability to interact confidently with senior leadership and external stakeholders.Preferred SkillsStrong coordination and stakeholder-management skills.Good problem-solving and decision-making abilities.Proactive approach with the ability to anticipate requirements.Comfortable handling multiple priorities and last-minute changes.