Executive Assistant to CEO & COO

About KanaraKanara is a fast-growing consumer goods company building purpose-driven brands that support healthier families across Indonesia. Our portfolio includes GENTLY Baby for baby care, GENTLY for personal care, and Beyondvit for children's vitamins and nutritional supplements. We are committed to delivering high-quality, innovative, and accessible products that create meaningful impact in everyday family life.Founded on the belief that better products create better lives, Kanara continues to develop trusted solutions that are safe, effective, and thoughtfully designed to support the well-being of millions of Indonesian families.About the RoleA high-trust position supporting Kanara's co-founders as gatekeeper, accountability enforcer, and operating rhythm keeper not a traditional administrative role. Reports directly to the CEO & COO.What We’re Looking ForMinimum Bachelor’s degree (S1) from any major.Minimum 2–3 years of experience as Executive Assistant, Personal Assistant, or C-Level Assistant.Prior experience in a fast-paced corporate environment or established company is preferred.Strong organizational, communication, and time management skills.Fluent in English, both written and spoken.Strong interpersonal and stakeholder management skills.Good negotiation and problem-solving skills.Able to handle confidential information with professionalism and high integrityDetail-oriented, proactive, and able to work independently.Proficient in Microsoft Office / Google Workspace.What You Will Do1.Executive Time & Calendar ManagementOwn and optimize both executives' schedules, ensuring calendar reflects strategic priorities not reactive demandServe as gatekeeper: proactively decline, reschedule, or consolidate low-value meetings and protect focus timeManage all business travel end-to-end (flights, accommodation, itinerary, contingencies)2.Information Flow & AccountabilityPrepare agendas, pre-reads, presentations, and reports ahead of key meetingsProduce action-oriented MOM with clear owners and deadlines then chase items to closureTrack all commitments made by and to the CEO & COO; flag overdue items and escalate stalled follow-upsEnforce the operating cadence (monthly reviews, board prep, investor updates)3.Stakeholder & Operational CoordinationCoordinate internal cross-departmental communications and follow-through on executive directivesManage external communications with investors, partners, and vendors with professionalism and discretionOwn logistics for board meetings, investor visits, offsites, and company eventsHandle all confidential executive and corporate matters with the highest discretion4.Personal & Executive SupportManage personal scheduling, private appointments, and family-related commitments to ensure seamless integration between professional and personal prioritiesCoordinate personal arrangements including reservations, travel, gifting, and other executive needs as requiredLiaise with relevant personal contacts and service providers on behalf of the CEO & COOUphold the same standard of confidentiality and professionalism across all personal and corporate matters