Executive Assistant to CEO & Office Coordinator

Job type: Full-Time, onsite

Location: JLT, Dubai, UAEWe are looking for a highly organized, proactive, and reliable Executive Assistant to CEO & Office Coordinator to support the CEO and manage the day-to-day administrative operations of Dubai office for our client (pharmaceutical trading company).The successful candidate will provide direct support to the CEO while coordinating the day-to-day administrative operations of the Dubai office.

Key ResponsibilitiesManage the CEO’s calendar, meetings, appointments, and business correspondence.Organize business travel, flights, hotels, transfers, and meeting arrangements.Prepare and follow up on emails, documents, meeting notes, and action items.Coordinate communication and follow-ups with employees, international business partners, banks, auditors, consultants, and service providers.Manage the daily administrative needs of the Dubai office.Maintain proper filing and organization of contracts, invoices, corporate documents, and correspondence.Follow up on deadlines, document signatures, renewals, and pending administrative matters.Handle confidential business and management information with a high level of discretion.Candidate ProfilePrevious UAE experience as an Executive Assistant, Personal Assistant, or Office Coordinator/Office Manager is MANDATORY (not less than 2 years)Excellent written and spoken EnglishStrong organizational, communication, and follow-up skills.Proficiency in Microsoft Office and Outlook.Professional, reliable, detail-oriented, and able to work independently.Experience in the pharmaceutical/healthcare sector is an advantage. Turkish/Arabic language skills would be an advantage.References are required.Preferrred start date: 1 November 2026.Applicants must already be in the UAE; otherwise, their applications will not be considered.