Executive Assistant to Chief Executive Officer

This isn't a traditional EA role where you're just managing calendars and booking flights. You'll become deeply involved in the day-to-day operations across multiple businesses, helping the founder execute faster, solve problems, and keep everything moving.Over time, the right person will grow into a Chief of Staff, taking ownership of projects, improving operations, and becoming one of the most trusted people in the organization.If you're someone who loves organization, thrives in fast-paced environments, and enjoys figuring things out without being told exactly how to do it, we'd love to hear from you.Executive SupportOwn and protect the founder's calendar, scheduling, and priorities.Manage email inboxes and draft professional communications.Coordinate meetings, travel, and logistics from start to finish.Prepare agendas, reports, presentations, and meeting notes.Track action items and ensure nothing falls through the cracks.Handle confidential business and personal matters with discretion.Operations & Business ManagementHelp oversee operations across multiple businesses and projects.Coordinate between team members, contractors, and external partners.Build and improve systems, SOPs, and internal processes.Manage projects from idea through execution.Organize documentation, files, and company knowledge.Help prioritize the founder's workload and identify bottlenecks before they become problems.Serve as the central point of communication between the founder and various teams.Assist with recruiting, onboarding, and special initiatives when needed.Strategic SupportAs you grow into the role, you'll gradually take on responsibilities typically handled by a Chief of Staff, including:Running internal meetings.Managing cross-functional projects.Driving accountability across teams.Making operational decisions on behalf of the founder.Identifying opportunities to improve efficiency across the business.Who You AreYou don't wait to be told what to do—you figure it out.You're someone who naturally brings order to chaos and genuinely enjoys making businesses run more efficiently.You have exceptional attention to detail, communicate clearly, and can comfortably juggle multiple priorities without dropping the ball.You're calm under pressure, highly organized, and take ownership of problems instead of passing them along.Requirements2+ years supporting a founder, executive, or leadership team.Excellent written and verbal English communication.Strong organizational and project management skills.Experience using tools like ClickUp, Notion, Google Workspace, Slack, and similar productivity software.Comfortable managing multiple projects simultaneously.Strong problem-solving abilities and sound judgment.Able to work independently with minimal direction.Comfortable working across multiple time zones.High level of discretion with confidential information.Reliable internet and professional remote work setup.Bonus PointsExperience in startups or high-growth companies.Experience working with founders managing multiple businesses.Experience creating SOPs and improving business systems.Basic understanding of AI tools and automation (ChatGPT, Claude, Zapier, Make, etc.).Experience hiring, onboarding, or managing contractors.Financial, bookkeeping, or operations experience.LocationWe're ideally looking for someone based in Dubai or New York, but we're open to exceptional candidates in nearby time zones who can maintain significant overlap with the founder's working hours.What Success Looks LikeWithin your first 90 days:The founder's calendar, inbox, and priorities run seamlessly.Meetings are organized, follow-ups happen automatically, and nothing slips through the cracks.You begin taking ownership of internal projects rather than simply assisting with them.Within your first year:You're managing operations across multiple businesses.You're leading projects independently.You're functioning as the founder's right hand and transitioning into a Chief of Staff role.Why Join Us?This is a rare opportunity to work directly alongside a founder building multiple businesses.You'll gain firsthand exposure to operations, strategy, hiring, systems, marketing, sales, finance, and decision-making across several companies—not just one.If you're ambitious and want to grow into a true leadership role rather than stay in a traditional Executive Assistant position, this role is designed for you.