Executive Assistant to Chief Executive Officer

Company Description Invest Group Overseas (IGO) is an investment and property development company focused on leveraging opportunities in both developed and emerging markets. Founded by experienced business leaders, IGO has grown into a key contributor to regional growth through strategic real estate development and investment initiatives. The company is recognized for its portfolio of delivered premium properties, reinforcing its reputation as a leading regional investment firm. Guided by a mission to support regional development through commercially viable real estate, retail, and financial activities, IGO aims to become a leading force in quality property development that delivers strong returns and enhances the cities and communities in which it operates.Job Title: Executive Assistant to Chief Executive OfficerSalary up to: 8,000 AED MonthlyJob type: Full TimeExperience: At lease 3 to 5 YearsA Executive Assistant to CEO is a senior-level administrative role that involves providing comprehensive support to the Chief Executive Officer (CEO) of an organization. This position requires a high level of confidentiality, excellent organizational skills, and the ability to handle a wide range of tasks to assist the CEO in managing their responsibilities and maintaining their productivity.Here are some of the key responsibilities and tasks associated with a Executive Assistant to CEO job:• Calendar Management: Managing the CEO's schedule, including arranging and prioritizing appointments, meetings, and travel plans.• Communication Management: Handling incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and written correspondence.• Travel Coordination: Making travel arrangements for the CEO, such as booking flights, accommodations, and ground transportation for business trips.• Meeting Support: Assisting with meeting preparation, including preparing agendas, gathering necessary documents, and taking meeting minutes when required.• Document Management: Organizing and maintaining important documents, files, and records, ensuring quick and easy access when needed.• Information Management: Conducting research and providing summaries and briefs to the CEO on various topics as required.• Liaison Role: Acting as a liaison between the CEO and other executives, team members, clients, and external contacts.• Expense Management: Managing the CEO's expenses, including tracking receipts, preparing expense reports, and ensuring adherence to budget guidelines.• Confidentiality: Handling sensitive and confidential information with the utmost discretion and maintaining data security.• Special Projects: Assisting the CEO with special projects, initiatives, and other tasks as assigned.• Time Management: Helping the CEO prioritize tasks and manage their time effectively.• Event Coordination: Organizing and coordinating special events, conferences, and meetings involving the CEO.• Visit project sites and other offices as required to oversee the operations and provide support.Requirements for a Executive Assistant to CEO job may include:• A bachelor's degree in business administration, management, or a related field. Relevant work experience or certifications may be considered in place of a degree.• Previous experience as a Executive Assistant to CEO or executive secretary, preferably supporting top-level executives or CEOs.• Strong organizational skills and the ability to handle multiple tasks and deadlines.• Excellent written and verbal communication skills to interact with stakeholders at all levels.• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and productivity tools.• Discretion and professionalism when dealing with sensitive information.• Flexibility and adaptability to handle dynamic and fast-paced work environments.• Proactive and anticipatory approach to assist the CEO in managing their responsibilities effectively.• At lease 3-5 years of Experience being Executive Assistant to CEO.