Executive Assistant to Chief Executive Officer

Company Description HubHawks is a fast-growing company that supports authors and publishers across the entire lifecycle of book ventures, including editing, cover design, web optimization, campaigning, and marketing. The organization focuses on bringing innovative, fresh approaches to book marketing and publishing. By combining creative services with data-driven promotion strategies, HubHawks helps clients enhance visibility and reach target readers effectively. The company is expanding quickly and is committed to sustaining strong growth while evolving its services for the publishing industry.Role Description This is a full-time, on-site Executive Assistant to Chief Executive Officer role based in Gurugram. The Executive Assistant will manage the CEO’s calendar and appointments, coordinate meetings, and prepare agendas and briefing materials. Daily responsibilities include handling email and communication flows, organizing travel and accommodation, preparing expense reports, and ensuring timely follow-up on key actions and priorities. The role involves drafting and reviewing documents, presentations, and reports, as well as maintaining confidential records and files. The Executive Assistant will serve as a central point of contact between the CEO and internal/external stakeholders, helping streamline operations and supporting strategic initiatives.QualificationsStrong Executive Administrative Assistance and Administrative Assistance skills, including managing correspondence, documentation, and office workflows.Proven Executive Support experience, including handling high-level stakeholder communication and supporting strategic decision-making.Hands-on experience with Expense Reports, including tracking, reconciliations, and basic budgeting support.Effective Diary Management skills, including calendar planning, meeting coordination, and schedule optimization.Excellent written and verbal communication skills, with attention to detail and professional presentation.High level of discretion and integrity in handling confidential information.Strong organizational and time-management abilities, with capacity to prioritize multiple tasks and meet deadlines.Proficiency in office productivity tools (e.g., email, spreadsheets, presentations, videoconferencing platforms).Previous experience supporting senior leadership in a fast-paced environment; experience in media, publishing, or marketing is an advantage.Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.