Executive Assistant to Chief Executive Officer

About the RoleIM Media is looking for an experienced Executive Assistant to the CEO to provide comprehensive executive, administrative, and operational support.This is a highly hands-on role for someone who can operate confidently in a fast-paced environment, manage multiple priorities, and act as a reliable extension of the CEO.Beyond traditional executive support, the role will be involved in project coordination, travel and events, stakeholder management, office operations, finance and vendor coordination, and people-related administration.We’re looking for someone who is proactive, highly organized, solutions-oriented, discreet, and comfortable taking ownership.Key ResponsibilitiesExecutive & Administrative SupportManage and prioritize the CEO’s calendar, appointments, meetings, and day-to-day scheduleCoordinate internal and external meetings, including agendas, logistics, and follow-upsPrepare meeting minutes and track action items with relevant stakeholdersScreen and manage emails, calls, correspondence, and communications on behalf of the CEOPrepare presentations, reports, business documents, and executive summariesHandle confidential and sensitive information with professionalism and discretionTravel, Events & Project CoordinationOrganize business travel, including flights, accommodation, visas, transportation, and itinerariesCoordinate the CEO’s attendance at conferences, events, and networking opportunitiesSupport company events, team gatherings, and off-site meetingsSupport strategic projects and special initiatives assigned by the CEOConduct research and prepare reports and presentations to support business decision-makingTrack project timelines, deliverables, and follow-ups across multiple departmentsSupport the preparation and coordination of monthly investor reportsBusiness & Operational SupportCoordinate with Finance regarding quotations, invoices, receipt vouchers, and expense reportsFollow up on receivables and maintain accurate recordsLiaise with legal, finance, vendors, suppliers, and external partners on behalf of the CEOSupport procurement and other business requirementsAssist with onboarding, internal communications, and administrative processesSupport day-to-day office operations and coordinate with relevant vendors and service providersHelp improve administrative processes, systems, and proceduresRequirements5+ years of experience as an Executive Assistant, ideally within a marketing agency or fast-paced environmentDemonstrated experience supporting a CEO, Founder, or senior executiveBachelor’s degree in Business Administration, Communications, or a related fieldAdvanced proficiency in Microsoft Office, particularly PowerPoint, Excel, and OutlookExperience with Monday.com, Zoho Books, Google Workspace, or similar productivity toolsStrong reporting, presentation, and documentation skillsExceptional organizational and multitasking abilitiesExcellent written and verbal communication skillsStrong stakeholder and relationship management skillsHigh attention to detail and accuracyAbility to handle sensitive and confidential informationStrong problem-solving and decision-making skillsAbility to work independently and prioritize effectivelyProactive, resourceful, reliable, and solutions-orientedStrong sense of ownership and accountabilityFluent in English; Arabic is an advantageWhy Us?At IM Media, we are not just shaping the media landscape — we are building the future of it. As a forward-thinking Emirati holding company, our ambition extends far beyond campaigns and content. We are cultivating the region’s most dynamic media ecosystem by connecting creativity, technology, and entrepreneurship under one vision. We believe the next 50 great media and creator-economy startups will come from this region, and IM Media is committed to helping discover, support, and scale them. Through strategic investments and partnerships, we don’t just back ideas — we back the people, founders, and creators who are redefining how the world communicates, consumes, and connects.