Executive Assistant to Chief Executive Officer

Job Title: Executive AssistantExperience: 2–5 Years

Location: Noida - 63

Employment Type: Full-timeJob SummaryWe are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership.

The role requires excellent communication, calendar management, coordination, confidentiality, and multitasking skills.Key ResponsibilitiesManage the executive's calendar, appointments, meetings, and schedules.Coordinate internal and external meetings, including preparation of agendas and meeting materials.Manage emails, correspondence, calls, and follow-ups on behalf of the executive.Prepare presentations, reports, MIS, minutes of meetings, and other business documents.Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.Maintain confidentiality of sensitive business and personal information.Track action items and ensure timely follow-up with stakeholders.Coordinate with internal departments, clients, vendors, and senior management.Organize conferences, events, leadership meetings, and business reviews.Maintain important records, documents, and executive files.Support senior management with data gathering, research, reporting, and presentations.Handle multiple priorities and urgent requests in a fast-paced environment.Assist with personal/professional administrative requirements of the executive, where applicable.Must-Have SkillsExcellent verbal and written communication skills.Strong calendar and time-management skills.Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.Strong organizational and multitasking abilities.Excellent follow-up and coordination skills.Ability to handle confidential information with discretion.Strong stakeholder-management skills.Professional personality and executive presence.Ability to work independently and manage competing priorities.Good-to-Have SkillsExperience supporting CXO/VP/Director-level executives.Experience with Microsoft Teams, Zoom, SharePoint, or similar collaboration tools.Strong PowerPoint presentation and Excel reporting skills.Experience in preparing MIS and management reports.Experience handling domestic/international travel arrangements.Knowledge of project coordination or PMO activities.Screening QuestionsHow many years of experience do you have as an Executive Assistant, and which level of executives have you supported?How do you manage a senior executive's calendar when multiple high-priority meetings conflict?What is your experience handling confidential information and sensitive communications?How do you manage travel arrangements and last-minute changes for senior management?How proficient are you in MS Excel, PowerPoint, Word, and Outlook? Please provide examples.How do you track action items, meeting minutes, and follow-ups to ensure timely closure?Describe a situation where you had to coordinate with multiple senior stakeholders under tight deadlines.