Executive Assistant to Chief Executive Officer

Company Description HubHawks is a dynamic company focused on supporting book ventures end-to-end, including editing, cover design, web optimization, campaigning, and marketing. The organization aims to bring innovation and fresh perspectives to the book marketing and publishing industry. HubHawks is experiencing rapid growth and has achieved significant progress in a relatively short time. The team is driven by a commitment to accelerating this momentum and expanding its impact in the publishing ecosystem.Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Gurugram. This position is responsible for managing the CEO’s calendar, scheduling meetings, coordinating travel, and organizing daily agendas to ensure efficient use of time. The role includes preparing and tracking expense reports, handling confidential correspondence, compiling documents and presentations, and maintaining key records and files. The Executive Assistant will support executive decision-making by gathering information, coordinating with internal teams and external partners, and ensuring timely follow-ups on critical initiatives. The position also involves organizing meetings and events, preparing minutes, monitoring action items, and providing general administrative support to keep the CEO’s office running smoothly.Qualifications Strong Executive Administrative Assistance and Administrative Assistance skills, with experience supporting senior leadership.Proficiency in Executive Support, including handling confidential information and coordinating with internal and external stakeholders.Ability to prepare, review, and manage Expense Reports with accuracy and attention to detail.Effective Diary Management capabilities, including scheduling, prioritizing appointments, and managing time conflicts.Excellent written and verbal communication skills, with strong document and presentation preparation abilities.High level of professionalism, discretion, and integrity in handling sensitive information.Strong organizational and multitasking skills, with the ability to work in a fast-paced environment.Proficiency in office productivity tools (e.g., email, calendar, spreadsheets, and presentation software).Bachelor’s degree in Business Administration, Management, or a related field is preferred.Prior experience as an Executive Assistant or in a similar role supporting C-level executives is an advantage.