Executive Assistant to Chief Executive Officer

Company Description SYNKRONIZA Consulting Inc. is a technology consulting firm that provides managed services, IT outsourcing, and staffing solutions to organizations across diverse industries. The company helps businesses access qualified technology professionals through flexible delivery models, including On-Site, Off-Site, and Managed Services. SYNKRONIZA focuses on aligning technology talent and services with each client’s operational and strategic needs. Team members work in a dynamic environment that emphasizes client satisfaction, service quality, and innovation. Joining SYNKRONIZA offers exposure to a wide range of sectors and technology initiatives.Job Summary:We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the CEO. The role requires excellent communication skills in both Arabic and English, strong calendar management, meeting coordination, correspondence, and the ability to handle confidential information professionally.

Key Responsibilities

Manage and organize the CEO’s daily calendar, appointments, meetings, and business commitments.Coordinate and schedule internal and external meetings based on the CEO’s availability.Send meeting invitations and attendance confirmations via email and calendar.Prepare and send professional emails and official correspondence on behalf of the CEO when required.Draft official letters, memos, announcements, and business correspondence in both Arabic and English.Prepare meeting agendas, presentations, reports, and other executive documents.Attend meetings with the CEO when required and prepare accurate meeting minutes.Follow up on action items, decisions, and pending tasks resulting from meetings.Coordinate communication between the CEO and department managers, employees, clients, and external stakeholders.Manage incoming and outgoing correspondence and ensure timely responses and follow-ups.Arrange and maintain the CEO’s calendar, ensuring all appointments and meetings are properly scheduled and prioritized.Prepare reminders for important meetings, deadlines, appointments, and business commitments.Arrange business travel, including flights, hotels, transportation, and itineraries when required.Prepare reports, presentations, and documents requested by the CEO.Conduct research and collect information required for meetings and business decisions.Maintain organized electronic and physical filing systems for important documents.Handle confidential and sensitive information with a high level of discretion.Assist the CEO with special projects and administrative tasks as required.Ensure smooth day-to-day coordination and communication on behalf of the CEO.

Requirements

Bachelor’s degree in Business Administration, Management, or a related field.3–5 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar role.Fluent in both Arabic and English, with excellent written and verbal communication skills.Excellent calendar and meeting management skills.Strong ability to draft professional emails, official letters, and business correspondence in both Arabic and English.Excellent organizational and time-management skills.Strong follow-up and coordination skills.Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.Professional communication and interpersonal skills.Strong attention to detail.Ability to handle confidential information with discretion.Ability to manage multiple priorities and work under pressure.Proactive, organized, and able to work independently with minimal supervision.Experience supporting a CEO, Managing Director, or other senior executive is preferred.How to Apply : 📩 Please send your updated CV and answers to the pre-interview questions to:sohila.haddad@synkroniza.com📌 Subject: Executive Assistant to CEO🔹 Shortlisted candidates will receive updates and interview invitations via LinkedIn.Please ensure you are following our company page.